Office Manager/Coordinator Job Vacancy in Sandton at Tariro Capital | R22000 p/m

About the job

1. ROLE OVERVIEW

We are a growing boutique financial services firm (currently a team of 7, expanding to 10+) seeking a proactive Office & Project Coordinator. This is not a traditional “reception” role; it is a hybrid position for a candidate who can manage administrative workflows, ensure strict regulatory compliance, and hold executives accountable to their project deadlines.

2. SCOPE OF WORK

A. Project Coordination & Executive Driving

• Task Management: Manage and update workflows in Zoho Projects.
• Accountability: Actively “push” executives and other team members to meet their targets and deadlines.
• Progress Monitoring: Facilitate weekly task reporting and engage with staff to ensure deliverables outside of the executives’ immediate control are being met.
• Travel & Logistics: Coordinate local and international travel, including flights, accommodation, and car hire.

B. Compliance & Financial Administration (FICA/FSCA)

• Compliance Support: Provide administrative support to the external Compliance Officer; managing ongoing FICA and FSCA documentation and audit trails.
• Financial Admin: Source and capture weekly invoices for the accountant using Dext/Xero.
• Tax Support: Assist the bookkeeper by ensuring all sourced invoices are VAT-compliant for bi-monthly submissions.
• Tender Management: Monitor weekly tender lists (National Treasury/GPW), identify relevant opportunities, and assist in compiling bid documentation.

C. Office Management

• Oversee day-to-day administrative and operational office activities.
• Maintain office systems, procedures, and administrative processes to improve service delivery.
• Ensure office premises are maintained to uphold a professional corporate image.
• Coordinate maintenance, cleaning services, security, and general facility management.
• Manage procurement of office supplies, kitchen items, cleaning materials, and stationery.
• Monitor supplier performance and liaise with vendors and service providers.

D. Visitor & Client Experience

• Ensure visitors and clients are welcomed professionally and directed appropriately.
• Oversee front-office administration, including call handling and visitor management processes.
• Provide accurate information to visitors and callers regarding company services.

3. REQUIREMENTS & QUALIFICATIONS

We believe excellence comes in many forms. We will consider candidates with the following:

• Education: A Bachelor’s Degree, National Diploma (NQF 6), or Paralegal Diploma in a Office Administration, Business Administration, Business, Finance, Marketing, Project Management or Legal field.
• Alternative: Candidates with a Higher Certificate (NQF 5) plus 3–5 years of demonstrable experience.
• Technical: High computer literacy. Experience with Microsoft Office, Zoho Projects, Xero, or Dext is a significant advantage.
• Attributes: You must be highly organized, assertive (without being aggressive), and meticulous with paperwork.

4. REMUNERATION STRUCTURE

We offer a market-related salary based on your depth of experience:

• Mid-Level (3–5 years): R22 000 – R28 000 Gross Monthly
• Senior (6+ years): R30 000 – R38 000 Gross Monthly