Office Administrator with HR/Finance Job Opportunity in Cape Town at Vula Environmental Services
Vula Environmental Services is a landscaping and environmental rehabilitation company. We are based in Cape Town but operate on various projects throughout the Western Cape. We are looking for a professional and detail-oriented Office Administrator to join our growing team. The Office Administrator plays a key role in ensuring the efficient day-to-day operation of the office by providing administrative, financial, payroll and HR support.
Essential Requirements
- • Grade 12 (Matric)
- • 3-5 years’ administration experience
- • Experience using Pastel
- • Basic bookkeeping experience
- • Payroll administration experience
- • Strong Microsoft Office skills (particularly Excel)
- • Own reliable transport
- • Strong numerical ability
Advantageous
- • Diploma or Certificate in Administration, Finance or Business Management
- • Experience with Time & Attendance systems
Main Responsibilities
General Administration
- • Managing the job card process – verifying data and quality control
- • Preparing and submitting any client related documentation by due dates
- • Archiving and document retention
- • Managing an electronic filing system to ensure all documents are accessible and up to date
- • Frontline support: answering the phone and handling staff queries professionally
- • Manage office supplies and consumables
- • Taking minutes of Management meetings
Accounts Payable (Creditors)
- • Reconcile creditor statements with supplier accounts
- • Assist in generating AP Age Analysis reports
Petty Cash
- • Process petty cash slips received from managers
- • Allocate expenses to the correct cost centres
- • Ensure slips are stored electronically and physically
Payroll Support
- • Compile data and support payroll preparation
- • Use and monitor Time and attendance system
- • Check and verify employee payslips and registers
Reports & Compliance
- • Prepare and submit EPWP Reports for submission to the City of Cape Town (CoCT)
- • Prepare and submit CPG Reports aligned to EPWP
B-BBEE Support
- • Source and maintain supplier BEE certificates
- • Assist with procurement point tracking for BEE reporting
HR Support
- • Maintain employee personnel files
- • Assist with onboarding and offboarding documentation
- • Update employee records on One Drive
- • Assist with leave administration
- • Attend to payroll queries
Location: Morningstar, Cape Town (near Melkbosstrand/N7).
Applicants should reside within a reasonable commuting distance and have reliable transportation. Please do not apply if you are not living in close proximity to Morningstar.
Please send your application to jobs1@vula.biz by the 27/07/2026.
