Nova Pioneer is Hiring a Receptionist/Personal Assistant to Executive Head in Johannesburg
Nova Pioneer is looking for a superstar Receptionist/Personal Assistant to the Executive Head to join our Ruimsig Primary and Secondary Schools! The receptionist/PA will provide administrative, clerical and secretarial support and ensure smooth communication and operations both internally and externally to both primary and secondary schools in the Ruimsig campus. The receptionist will also act as the first welcoming and smiling face to parents and other guests who visit our campus.
ABOUT THE ROLE
Appointment date 01 March 2026. As Receptionist/PA to the Executive Head at Ruimsig Primary and Secondary, you will do the following:
- Live the Nova Pioneer Culture
- Receive parents, students and other visitors with a smile and make them feel welcome and at ease.
- Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school.
- Make and receive phone calls on the school’s telephone lines
- Schedule meetings for the Executive Head
- Facilitate the Public Relations function of the front office for both internal and external stakeholders
- Prepare documents ahead of internal and external meetings as directed by the Executive Head (photocopying, binding, filing etc.)
- Prepare documents for internal display on pin-boards or noticeboards
- Respond to routine correspondences and send out scheduled communications
- Keep track of the pupils’ attendance registers and any confidential documents on behalf of the Executive Head
- Manage petty cash
About You
Skills and qualifications required:
- You have a minimum of 2 years of experience in front office management and/or as a personal assistant
- You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence
- You are a great communicator in person and on the phone – you love interacting with people and bring joy to every interaction
- You demonstrate capacity to analyze complex situations and solve problems
- You have a flexible and able to respond quickly to changing priorities
- You are proactive and have an enthusiastic approach to work
- You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
- You ideally have a Diploma or Degree in Office Administration
- You are comfortable using the Google software suite (Google Calendar, Docs, Sheets, Gmail, etc.) as well as Microsoft Office (Word, Excel, PowerPoint)
HOW TO APPLY
Does working at Nova Pioneer excite you? If so, then apply now!
To apply, please complete the form on the right-hand side of this page. We cannot process applications that are emailed to us.
