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Key Responsibilities:
- Provide general administrative support to the office and management team.
- Answer and direct telephone calls, emails, and other queries professionally.
- Welcome and assist clients and visitors.
- Maintain accurate filing systems, both electronic and hard copy.
- Capture and update data on company systems and spreadsheets.
- Prepare, format, and distribute documents, reports and correspondence.
- Schedule meetings, appointments and maintain office calendars.
- Order and monitor office stationery and supplies.
- Assist with invoicing, and purchase orders and basic bookkeeping tasks when required.
- Maintain employee records and assist with basic HR administration.
- Coordinate courier services, deliveries, and incoming and outgoing mail.
- Ensure office is clean, organised, and well stocked.
- Assist with compiling reports and maintaining company records.
- Support different departments with administrative tasks as needed.
- Adhere to company policies, procedures, and confidentiality requirements.
Key Skills:
- Excellent organisational and time-management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft office (Word, Excel, Outlook, and Power Point).
- Experience with Sage, Cooper and Oracle is essential.
- Good attention to detail and accuracy.
- Ability to multitask and prioritise work.
- Professional attitude and problem solving-skills.
- Ability to work independently and as part of a team.
- Basic numerical and problem-solving skills.
Qualifications
- Grade 12
- Certificate, Diploma in Office Administration or related field.
- 1-2 years office administration experience.
