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Events Coordinator Job Vacancy in Midrand at Centerfield Software | R18000 p/m

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Centerfield Software (CFS), part of the Knowledge Integration Dynamics (KID) Group of Companies, specializes in Customer Service Outsourcing, with 14 years of experience in the telecommunications industry.

The successful candidate will assume initial responsibility for Event Coordinator

Salary Range

R18 000 – R20 000 per month (Cost to Company), dependent on experience and qualifications

About the Role

We are seeking a highly organized, energetic, and customer-focused Event Coordinator to support the planning, coordination, and execution of medium to large-scale corporate events. The successful candidate will be responsible for coordinating event logistics, managing supplier quotations, providing administrative support, and ensuring the seamless delivery of events from concept to completion.

This role requires an individual who thrives in a fast-paced environment, has strong administrative capabilities, and can manage multiple priorities while maintaining exceptional service standards.

Key Responsibilities

  • Coordinate and assist with the planning, administration, and execution of internal and external events.
  • Support the delivery of conferences, banquets, team-building activities, staff launches, awards ceremonies, and other corporate functions.
  • Liaise with internal clients to understand event requirements and ensure expectations are met.
  • Source and obtain supplier quotations for venues, catering, dĂ©cor, technical equipment, transportation, accommodation, and related event services.
  • Compare and evaluate quotations, negotiate pricing where appropriate, and ensure cost-effective solutions are implemented.
  • Prepare event proposals, schedules, confirmations, purchase requisitions, and event documentation.
  • Coordinate suppliers and service providers to ensure timely delivery of services.
  • Monitor event budgets and assist with financial tracking, reconciliations, and reporting.
  • Provide comprehensive administrative support, including filing, document management, reporting, and record keeping.
  • Coordinate onsite event logistics and supervise suppliers during event setup, execution, and breakdown.
  • Ensure compliance with health and safety requirements before, during, and after events.
  • Support Event Managers and stakeholders with operational and administrative event-related requirements.
  • Conduct post-event evaluations and maintain accurate event records and reports.

Minimum Requirements

Qualifications

  • Matric (Grade 12).
  • Higher Certificate or Diploma in Hospitality Management, Event Management, Marketing, Business Administration, or a related field.

Experience

  • Minimum 3 to 5 years’ experience in event coordination, hospitality, conference management, or a similar role.
  • Proven experience in obtaining and managing supplier quotations.
  • Strong event administration experience.
  • Experience coordinating medium to large-scale corporate events will be advantageous.
  • Experience working with budgets, supplier management, and stakeholder engagement.

Knowledge & Skills

The successful candidate should demonstrate:

  • Event Planning and Coordination
  • Strong Administrative Skills
  • Quotation Sourcing and Management
  • Supplier and Vendor Management
  • Budget Administration and Cost Control
  • Financial Tracking and Reporting
  • Excellent Written and Verbal Communication
  • Microsoft Office (Excel, Word, Outlook, PowerPoint)
  • Problem Solving and Decision Making
  • Negotiation Skills
  • Time Management and Prioritization
  • Organizational and Planning Skills
  • Reporting and Record Keeping
  • Health and Safety Awareness
  • Customer Service Excellence
  • Attention to Detail
Interested candidates who meet the above requirements are invited to submit their CV and supporting qualifications to michaelo@cfsgroup.co.za

Additional Requirements

  • Valid driver’s license.
  • Own reliable, roadworthy, and insured vehicle.
  • Good credit record.
  • Willingness to travel when required.
  • Flexibility to work outside normal business hours to support events.
  • Must be contactable during event periods when required.

How to Apply

Interested candidates who meet the above requirements are invited to submit their CV and supporting qualifications to michaelo@cfsgroup.co.za before Sunday 27 September 2026

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