Work From Home Bookkeeper & Administrator Job Vacancy at Grounded Management

Grounded’s purpose is to make farming more profitable for producers in Africa and facilitate their transition to regenerative farming systems that create an abundance of life above and below the ground. We do this by actively taking positions across the value chain via the Grounded Investment Company, Grounded Ventures, Grounded Ingredients and our Regen Ag Facility. We currently work in South Africa, Zambia, Kenya, Uganda & Tanzania, with our head office in Cape Town.

We are looking for a Bookkeeper & Administrator to support the Finance team in managing the bookkeeping and financial administration for several entities within the Grounded group.

This role sits within a small but busy finance team and requires someone who is highly organised, detail-oriented and comfortable working across multiple companies in different jurisdictions at the same time.

The position

Reporting directly to the Financial Manager, the Bookkeeper & Administrator will assist with the day-to-day bookkeeping and administration for multiple entities within the Grounded group.

The role currently supports approximately six operating companies across South Africa, Kenya and the Netherlands, with additional administrative oversight of corporate records for the broader group.

Support will be provided where exposure to international bookkeeping requirements is limited, but the candidate must be comfortable working in a multi-entity and cross-border environment.

Responsibilities

Reporting directly to our Financial Manager, the bookkeeper & administrator’s responsibilities include:

Bookkeeping (6 entities)

• Daily bank reconciliations
• Drafting and issuing sales invoices
• Processing local and international supplier invoices
• Preparing and loading payments to suppliers and employees
• Debtors and creditors reconciliations
• Assist with VAT calculations and reconciliations
• Assist with month-end close processes
• Assist with year-end preparation and responding to audit queries

Payroll Administration (2 entities – South Africa & Kenya)

• Assist with payroll preparation
• Consolidation of monthly timesheets
• Leave tracking and administration
• Submission of relevant social security returns

Group Finance Administration (12 entities)

• Maintain loan schedules and track shareholder and intercompany loan balances
• Maintain organised finance records across multiple group entities
• Assist with gathering supporting documentation for audits, investors and compliance requirements

Corporate Administration (12 entities)

Maintain statutory company records across the group, including:

• Share registers
• UBO registers
• Asset registers
• Insurance renewals
• Software/IT subscription registers & renewals
• Director records
• Company registration documentation
• Maintain a well-organised digital filing structure for finance and statutory documents across group entities

Profile

We are looking for someone who is practical, reliable and comfortable working in a small team where responsibilities are shared.

The ideal candidate will have:

• At least 5 years’ experience working as a bookkeeper, preferably within an accounting firm or group of companies
• A bookkeeping diploma or Bcom qualification
• Experience working with cloud accounting software (Xero preferred)
• Strong Excel and general computer skills and experience in using AI tools
• The ability to manage multiple companies and tasks simultaneously
• Extremely strong organisation and attention to detail
• Good communication skills and the ability to work collaboratively with team members
• The ability to work under time pressure and meet reporting deadlines
• An interest in Grounded’s mission and the work we do

The candidate must be based in Cape Town and able to work from our Woodstock office at least three days per week.

Additional Information

A fair remuneration package will be offered to the successful candidate in accordance with experience.

Starting date: as soon as possible.

Application procedure

If you wish to be considered for this position please send your resume and a short motivational letter to [email protected] as soon as possible. We will accept applications on a rolling basis until the position is filled.