Remote Part-Time Admin & Data Support Specialist Job Opportunity at SAOTA

We are looking for a detail-driven Admin and Data Support Specialist to provide high-level administrative and data support to the Financial Director. This role plays a key part in ensuring operational efficiency through accurate data auditing, insightful reporting, and advanced Excel-based analysis.

The ideal candidate is precise, reliable, highly organised, and proactive, someone who enjoys working with data, thrives on structure, and takes ownership of delivering quality work.

Part-Time | 2 Days Per Week

Key Responsibilities

Data Management & Reporting

• Audit and validate datasets to ensure accuracy, consistency, and completeness.
• Develop, maintain, and improve advanced Excel models, including pivot tables, macros, and dashboards.
• Produce periodic and ad-hoc reports to support data-driven decision-making.
• Prepare clear visualisations and summaries; PowerBI experience is highly advantageous.

Administrative Support

• Assist with the preparation of reports for meetings and track follow-up actions.
• Maintain structured documentation, ensuring proper version control and accessibility.

Process Adherence

• Ensure compliance with organisational standards, processes, and data governance requirements.

Project Coordination

• Coordinate and track administrative and data-related projects, ensuring timelines, deliverables, and quality standards are met.
• Maintain clear documentation of tasks, milestones, dependencies, and progress.
• Liaise with stakeholders to manage priorities, address issues, and support smooth execution.

Essential Skills & Experience

Technical

• Advanced Excel proficiency (non-negotiable) – including complex formulas, pivot tables, and macros.
• Strong data auditing, analysis, and reporting skills.
• PowerBI experience (advantageous).
• Working knowledge of Microsoft Teams, SharePoint, and Outlook.

Experience

• Minimum 2 years’ experience in administrative and/or data support roles.
• Demonstrated exposure to reporting and data-driven environments.

Behavioural Competencies

• Accuracy & Reliability: Exceptional attention to detail with consistent, dependable delivery.
• Proactivity & Ownership: Takes initiative, manages priorities effectively, and meets deadlines.
• Adaptability & Resilience: Responds well to change and remains composed under pressure.
• Collaboration & Communication: Communicates clearly, builds strong working relationships, and contributes positively to a team.
• Emotional Intelligence: Demonstrates empathy, tact, and professionalism in all interactions.
• Integrity & Accountability: Acts ethically, takes responsibility for outcomes, and upholds trust.

Preferred Attributes

• Highly organised with a structured approach to work.
• Comfortable handling repetitive tasks while maintaining high standards.
• Enjoys problem-solving and continuous improvement.
• Thrives in a dynamic, fast-paced environment.