Ocean Basket is Hiring an Executive Assistant in Johannesburg

Role Requirements

• Bachelor’s degree in Business Administration, Communication, or related field 
• 7+ years’ experience in executive support or Chief of Staff roles
• Experience ideally in legal or professional services
• Advanced proficiency in office software and executive management systems
• Proven experience managing sensitive relationships and high-stakes environments
• Skilled at using AI tools and technology to boost efficiency

Role Description

Executive Support

• Anticipate the CEO’s needs and proactively manage calendar, priorities, and workflowsHandle all correspondence, scheduling, and logistics with impeccable discretion
• Draft, review, and manage high-stakes communications and internal memos

Strategic Coordination & Communication

• Serve as the central communication link between the CEO, EXCO, eintire company, suppliers and franchisee
• Facilitate strategic initiatives, meetings, and decision-making processes
• Prepare executive reports, presentations, and summaries for board and client meetings
• Manage sensitive information with absolute confidentiality and sound judgment

Relationship & Culture Stewardship

• Uphold and represent the firm’s brand, tone, and culture, both internally and externally
• Act as the “heartbeat” of the office, maintaining morale and fostering collaboration
• Build strong, trust-based relationships across all levels of the organisation

Leadership & Influence

• Mentor and oversee junior administrative staff and ensure high operational standards
• Take initiative to identify inefficiencies and propose improvements across the firm
• Act as strategic advisor to the CEO, providing counsel on firm dynamics and interpersonal matters

Special Projects

• Coordinate high-priority projects on behalf of the CEO
• Manage crisis communication and confidential personnel issues discreetly