Lesaka is Hiring a Debtors Clerk in Cape Town

The Debtors Clerk is responsible for the effective management and administration of the debtors function within Lesaka Alternative Digital Products (EASYPAY), ensuring that all outstanding accounts are accurately maintained, collections are managed within agreed timelines, and client accounts are reconciled and up to date.

The role supports the integrity of the EASYPAY and Prism debtors books by processing invoices, allocating payments, managing age analysis reporting, and following up on overdue accounts in a professional and timely manner.

Working closely with the Finance Manager and broader finance team, the Debtors Clerk plays an important role in maintaining healthy cash flow, minimising credit risk, and delivering excellent client service through accurate and responsive account management.

The Debtors Clerk’s responsibilities include the following:

KEY PERFORMANCE AREAS
 

1. Debtors Book Management

• Maintain and update the EASYPAY and Prism debtors books daily, ensuring accuracy and completeness of all account records.
• Record previous day’s payments and update account comments and actions taken on a daily basis.
• Prepare a secondary debtors report excluding credit balances and intercompany accounts for management reporting purposes.
• Generate monthly debtors reports, updating with current payments and relevant commentary.
• Maintain the monthly quote schedule and update with corresponding invoice numbers.
• ·Ensure debtors records are kept audit-ready and in line with internal financial controls at all times.

2. Collections and Credit Management

• Manage the end-to-end collections process in accordance with the prescribed collection cycle and escalation framework.
• Issue friendly payment reminders on the 3rd of each month, followed by overdue notices on the 10th and final notices on the 17th.
• Follow up proactively on overdue accounts, documenting all communication and actions taken.
• Escalate high-risk or unresolved overdue accounts to the Finance Manager timeously.
• Minimise debtor days and credit exposure through disciplined, consistent collections activity.

3. Invoice and Statement Processing

EXPERIENCE

• Minimum 1–3 years’ experience in a debtors, accounts receivable, or similar finance administrative role.
• ·Experience in financial services, fintech, payments, or a high-volume billing environment is advantageous.
• Demonstrated experience managing a debtors book, including collections, reconciliations, and age analysis reporting.
• Experience processing invoices and credit notes within an accounting or ERP system.
• Exposure to multi-currency debtors management (ZAR and USD) is beneficial.
• Experience working with accounting software (e.g., Pastel, Sage, SAP, or similar).

QUALIFICATIONS AND SKILLS
 

• Matric / Grade 12 – required.
•  Certificate or Diploma in Accounting, Bookkeeping, or Finance – advantageous.
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, data filtering) and Microsoft Office Suite.
•  Experience with accounting or ERP systems (Pastel, Sage, SAP, NetSuite, or similar).
• Strong numerical ability and attention to detail.
• · Good written and verbal communication skills for professional client and stakeholder engagement.
• · Ability to manage multiple accounts and deadlines simultaneously.
•  Understanding of basic accounting principles, debtor management, and credit control processes.