Data Capturer Job Available in Johannesburg at Impala
Key Responsibilities: Responsibilities include but are not limited to:
Data Capture and Entry
- Accurately capture and input logistics data into company systems, including booking details, shipment information, and documentation.
- Verify data accuracy and completeness before entry, flagging discrepancies or missing information.
- Maintain high standards of data quality and consistency across all systems.
- Process high volumes of data entries within agreed service level agreements.
Booking Tracking
- Monitor and track all logistics bookings from initiation through to completion.
- Update booking status in real-time as shipments progress through various stages.
- Coordinate with internal teams and external partners to obtain booking updates.
- Generate and distribute booking status reports to relevant stakeholders.
- Identify and escalate booking delays, exceptions, or issues requiring attention.
- Maintain accurate records of vessel schedules, container movements, and cargo tracking.
Filing and Document Management
- Organise and maintain comprehensive filing systems for all logistics documentation (both physical and electronic).
- Ensure all shipping documents, bills of lading, customs paperwork, and related files are properly archived.
- Implement and maintain document naming conventions and filing protocols.
- Retrieve documents promptly upon request from internal teams or external auditors.
- Ensure compliance with document retention policies and regulatory requirements.
- Scan and digitise physical documents as required.
Quality Control
- Conduct regular audits of data entries to identify and correct errors.
- Reconcile data across multiple systems to ensure consistency.
- Maintain data control logs and error tracking reports.
- Implement corrective actions to prevent recurring data issues.
Reporting and Administration
- Prepare routine reports on booking status, data quality metrics, and operational performance.
- Respond to internal queries regarding bookings, documentation, and data records.
- Support month-end and period-end reporting processes.
- Assist with ad-hoc data analysis and reporting requests
Required Qualifications
Education and Experience
- Secondary school qualification or equivalent (essential).
- 1-3 years of experience in data entry, administration, or logistics operations.
- Experience with logistics booking systems or freight forwarding operations (advantageous)
Technical Skills
- Proficient in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP, data validation).
- Experience with logistics management systems, ERP systems, or transport management software.
- Strong typing skills with high accuracy (minimum 50 wpm).
- Comfortable working with multiple systems and databases simultaneously
Core Competencies
- Exceptional attention to detail and accuracy
- Strong organisational skills with ability to manage multiple priorities
- Excellent time management and ability to meet deadlines
- Methodical approach to work with strong process adherence
- Problem-solving mindset with ability to identify and resolve data discrepancies
Personal Attributes
- High level of integrity and confidentiality when handling sensitive information
- Self-motivated with ability to work independently
- Team player with strong communication skills
- Adaptable and willing to learn new systems and processes
- Resilient under pressure during peak operational periods
Working Conditions
- Office-based role within the operations department
- Standard business hours with occasional flexibility required during peak periods.
- Fast-paced, high pressure environment requiring sustained concentration
- May require coordination across different time zones
