Surtech is Hiring a Tender Administrator in Johannesburg

As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents. Achieve customer satisfaction by ensuring all duties are performed quickly and accurately.

• Reporting to: Tender Office Manager
• Reason for vacancy: Team expansion
• Management level of role: This is not a management role.
• Working environment & travel: Exceptionally busy, team-orientated environment. Drivers license and own transport is essential. Ability to travel country wide.
• Working hours: 07h30 – 16h00 or 08h00 to 16h30 or 08h30 to 17h00 (Hybrid)

Key Responsibilities

• Accuracy, correctness, 100% spot on, all the time
• Always ready to assist all members of the team
• Understand and use the CRM like your life depends on it.
• Attend to any client / internal queries and provide feedback within a stipulated period.
• Monitor bid advertisements to identify relevant opportunities.
• Handling general queries, escalating issues when necessary.
• Completion and compilation of tender documents.
• Organize and maintain bid records.
• Updating of company documents and company registrations on various platforms.
• Ensure that internal teams adhere to timelines for their tender responses.
• Ensure proper maintenance of office facilities and equipment.
• Attend tender briefing meetings.
• Ensuring relevant arrangements are made for delivering the tenders timeously.
• Administer and manage the Sales CRM Environment.
• Assist with all sales admin queries

Operational

• Research potential tender adverts.
• Responsible for the bidding process and preparing bid templates.
• Adhere to bid response guidelines.
• Ensure tenders are clearly read and that functional requirements are fully met.
• Creating documents to ensure tenders are 100% compliant e.g) drafting of documents, CV’s and references to meet functional requirements.
• Provide analysis and recommendations for bid decisions/ vetting.
• Call and email potential clients to seek clarity on unclear tender information.
• Maintain an accurate filing system (SharePoint) with specific reference to supplier and tender documentation.
• Attend to general office/ administrative requirements.
• Preparing the files and documentation for tenders.
• Printing of tenders for physical submissions and adhere to file count required.
• Ensure that tender submissions are completed on time and make required arrangements for the tender to reach the client before the closing time.
• Attend briefing sessions.
• Complete required documentation/supplier forms for clients.
• Maintain company database (SharePoint) historic tender file submission documents and supporting evidence provided.
• Create and foster relationships with internal clients to ensure compliant bids are submitted.
• Compile tenders using Adobe.
• Chair tender discussion meetings for every tender allocated.
• Assist with all sales admin requests and enquiries.

Required Experience

• Experience in Administration and sending Tenders
• Good PC literacy and experience with a CRM system
• Experience in sales administration will be an advantage
• MS Office
• Zoho (an advantage)
• Matric certificate
• A commerce degree would be preferable