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Siris Engineering is Hiring an Office Secretary in Johannesburg

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You will act as the right hand to our executive team while taking ownership of end-to-end tender and bid submissions. This role blends high-level admin, diary and stakeholder management with the precision and deadlines of public and private sector tenders.

Key Responsibilities:

Executive Support:

  • Manage complex calendars, travel, and meetings for senior executives
  • Prepare agendas, take minutes, and follow up on action items
  • Draft correspondence, reports, and presentations to a high standard
  • Liaise with clients, partners, and government bodies professionally and discreetly

Tender & Bid Management:

  • Identify, track, and manage tender opportunities on eTender portals and industry platforms
  • Compile and coordinate tender submissions: ensure all compliance documents, certifications, and forms are complete and submitted on time
  • Liaise with technical, finance, and legal teams to gather required inputs
  • Maintain a tender tracker, version control, and document repository
  • Review tender requirements and prepare compliance checklists
  • Support pricing and proposal writing where needed

Admin & Compliance:

  • Maintain accurate records in line with POPIA/GDPR and company policy
  • Manage filing systems, contracts, and confidential documentation
  • Support internal audits and ISO/quality compliance processes

What We’re Looking For:

  • 3+ years’ experience as a PA, Executive Assistant, or Bid Administrator
  • Proven experience with tender submissions in South Africa or similar markets – public sector experience is a plus
  • Familiarity with eTender, CIDB, CSD, and B-BBEE documentation requirements
  • Exceptional organizational skills and ability to manage multiple deadlines under pressure
  • Strong written communication and attention to detail – no typos in submissions
  • Proficient in MS Office, especially Word, Excel, PowerPoint, and SharePoint/OneDrive
  • Discreet, proactive, and able to work independently with minimal supervision
  • Bachelor’s degree or diploma in Business Admin, Commerce, or related field is advantageous

How to Apply:
Send your CV, a brief cover letter, and examples of 2 tenders you’ve worked on to [email protected] with the subject line: *“PA/Executive Assistant – Tender Experience

Send your CV, a brief cover letter, and examples of 2 tenders you’ve worked on to [email protected] with the subject line: *“PA/Executive Assistant – Tender Experience

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