Receptionist / Office Administrator Job Vacancy at Channel Construction in Johannesburg

We are seeking a polished, articulate, and highly organized Receptionist / Office Administrator who will be responsible for managing front-office operations and providing administrative support to management and staff. This hybrid role ensures the smooth day-to-day running of the office, coordinates service providers, supports and maintains office resources, travel arrangements, and administrative systems.

Duties & Responsibilities:

1. Reception & Front Office Management
• Professionally welcome and assist visitors, clients, contractors, and suppliers
• Operate the switchboard and direct incoming calls
• Manage visitor registers and access control procedures
• Coordinate and manage boardroom and meeting room bookings

2. Office Administration
• Order and monitor office supplies/ consumables and stationery
• Coordinate the ordering and issuing of company uniforms and PPE
• Facilitate the setup and maintenance of biometrics and building access control
• Maintain, track, and regularly update the company’s internal IT asset register

3. Personal Assistant Support
•Manage executive calendars, appointments, and meeting schedules
•Arrange and book all travel, flights, vehicle hire, and accommodation
•Attend meetings as required and accurately record minutes
•Handle catering, refreshments, and lunch orders for company events

Required Qualifications and Experience:

Mandatory:
•Minimum of two (2) years’ relevant experience in a Reception, Office Administration, PA or similar role.
•Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred:
• Diploma or Certificate in Office Administration, Business Administration, Secretarial Studies, or related field.
• Ability to utilize clear enunciation and phonetic spelling conventions (NATO alphabet)
• Background working in construction, engineering, manufacturing, steel industry or project-based environments