Personal Assistant Wanted in Cape Town at Independent Media Recruiter

Job Description:

As the Personal Assistant you will play a critical role in supporting our executive and ensuring the smooth operation of the administrative functions. You will be responsible for a wide range of tasks that require discretion, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• – Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• – Prepare and edit correspondence, communications, presentations, and other documents.
• – Coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• – Handle confidential information with integrity and discretion.
• – Liaise with internal and external stakeholders on behalf of the executives.
• – Assist with special projects and provide administrative support as needed.
• – Manage office supplies, equipment, and facilities to ensure a well-organized workspace.
• – Prepare expense reports and manage budgets for executive activities.

Requirements:

• – Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• – Relevant Degree in Business Administration or similar
• – Strong organizational and time management skills with the ability to prioritize tasks effectively.
• – Excellent communication skills, both written and verbal.
• – Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• – High level of professionalism, discretion, and confidentiality.
• – Ability to work independently and as part of a team.
• – Strong problem-solving skills and attention to detail.
• – Relevant Qualification ie. Administrative Assistant qualification etc.