HR & ADMINISTRATION OFFICER JOB VACANCY at Johannesburg Polytech Institute (JPI)

JPI is seeking a highly organised, reliable and experienced HR & Administration Officer to oversee human resource administration, institutional records, management reporting and financial administration support.

The successful candidate will ensure accurate recordkeeping, administrative accountability and timely reporting to management.

KEY RESPONSIBILITIES

• Maintain employee records, contracts and compliance documentation.
• Manage staff attendance, leave records and recruitment administration.
• Maintain educator and learner disciplinary registers.
• Coordinate onboarding and employee administration.
• Monitor fees reconciliation discrepancies in collaboration with Finance.
• Track fundraising collections, cash handovers and petty cash.
• Maintain accurate digital and physical filing systems.
• Prepare monthly management and operational reports.
• Monitor outstanding tasks, deadlines and corrective actions.

REQUIRED MONTHLY REPORTS

The successful candidate must prepare or coordinate:

1. Employee Master File Report.
2. Workforce Overview Report.
3. Leave Management Report.
4. Disciplinary Register Report.
5. Recruitment Report.
6. Fees Reconciliation Follow-up Report.
7. Fundraising Cash Collection Report.
8. Petty Cash Report.
9. Management Action Report.

QUALIFICATIONS & EXPERIENCE

• Qualification in Human Resources, Business Administration, Office Administration or a related field.
• Relevant experience in HR or institutional administration.
• Experience with employee records, recruitment and management reporting.
• Basic financial administration and reconciliation skills.
• Proficiency in Microsoft Excel, Word and digital recordkeeping.
• Knowledge of South African labour legislation and POPIA.
• Experience with Fedena or similar school management systems is advantageous.
• Previous educational institution experience is advantageous.

REQUIRED COMPETENCIES

• High integrity and professionalism.
• Strong organisational and communication skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information.
• Independent working ability and effective time management.
• Strong problem-solving and follow-up skills.
• Ability to identify irregularities and report concerns objectively.

HOW TO APPLY

Submit the following documents:

• Updated CV.
• Certified copies of relevant qualifications.
• Contact details for two professional references.
• Email: info@joburgpolytech.education
• Subject Line: Application – HR & Administration Officer
• Closing Date: 30 November 2026