Secretary Wanted in Pretoria at Adams & Adams

Duties and responsibilities

• Provide day-to-day secretarial and administrative support to the GBU team.
• Manage diaries, correspondence and general document preparation.
• Handle urgent matters promptly and ensure timely completion of tasks.
• Draft standard legal and administrative documents, including affidavits, agreements, schedules and letters of demand.
• Maintain accurate diary entries, Patricia records and related filing systems.
• Assist with managing litigious matters and related case administration.
• Monitor e-commerce platforms and identify potential investigation targets.
• Prepare monthly reports to clients on anti-counterfeiting activities.
• Support investigation-related administrative processes.
• Liaise with clients, agents, SAPS, SARS, CIPC and other relevant stakeholders.
• Prepare draft correspondence and precedent affidavits for submission where required.
• Respond professionally to telephone and written enquiries.
• Maintain training schedules and coordinate invitations, reminders and post-training reports.
• Assist with invoicing and billing administration.
• Accuracy and quality of documents prepared and correspondence issued.
• Effective diary management and timely scheduling of tasks and appointments.
• Turnaround time on urgent and routine administrative requests.
• Completeness and accuracy of case records, diary entries and Patricia updates.
• Timely preparation of standard legal and administrative documents.
• Compliance with filing, record-keeping and matter tracking requirements.
• Timely completion of e-commerce monitoring and identification of investigation targets.
• Accuracy and punctual submission of monthly client reports.
• Responsiveness in supporting investigation-related administrative processes.
• Professional and timely communication with clients, agents and law enforcement stakeholders.
• Quality and timeliness of draft correspondence and affidavits prepared.
• Effectiveness in handling telephone and written enquiries.
• Accuracy and upkeep of training schedules and related communications.
• Timely preparation of training invitations, reminders and post-training reports.
• Accuracy and timeliness of invoicing and billing support.

Requirements

• A relevant legal diploma/certificate with proven litigation support experience in IP/anti-counterfeiting.
• Three years post-matric experience or an equivalent qualification.
• Experience working on Patricia and CMS will be advantageous.
• Additional training in trademark law or brand enforcement will be advantageous.