Office Administrator Job Opportunity Available at Greenchain Group in Cape Town | R17 000 p/m
Greenchain Group focuses on sustainable water and wastewater solutions with a commitment to quality customer service. As an OEM, we design, manufacture, install, and maintain water treatment systems for a variety of commercial and industrial settings. We are a young and energetic company looking for an office administrator to join the team.
Location: Somerset West
Salary Range: R12 000 – R17 000 per month
Key responsibilities of an office administrator:
- Communication management: Answering phone calls, managing email correspondence, interacting with clients and internal staff, and providing information as needed.
- Calendar management: Scheduling meetings, appointments, and travel arrangements for staff members.
- Supplies management: Ordering and receiving office, kitchen and workshop supplies, tracking inventory, and ensuring adequate stock levels.
- File management: Maintaining accurate and organized filing systems, both physical and digital.
- Meeting coordination: Setting up meeting rooms, preparing agendas, taking minutes, and following up on action items.
- Administrative support: Preparing documents, invoices, purchase orders, and correspondence as needed.
- Office maintenance: Coordinating office space planning, maintenance, and renovations.
- Front of house: Receive suppliers and clients when they arrive at the offices in a friendly and professional manner.
- Company Culture: planning office social events, birthdays and general morale.
Required skills for an office administrator:
- Excellent communication skills (verbal and written): Ability to clearly communicate with colleagues, clients, and suppliers.
- Strong organizational skills: Ability to prioritize tasks, manage multiple queries, and meet deadlines.
- Attention to detail: Ensuring accuracy in all administrative tasks.
- Time management skills: Effectively managing workload and allocating time to different responsibilities.
- Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint), email systems (gmail), and other web-based applications.
- Customer service skills: Providing professional and courteous service to clients and visitors.
- Drivers license: There will be a requirement to collect and deliver a variety of items.
- Entry level accounting: Basic bookkeeping knowledge, and ability to reconcile statements and accounts (would be beneficial).
If you are interested in applying please send you CV and contact information to:
