IDC is Hiring an Administrator in Johannesburg

The purpose of the position is to provide administrative, coordination, and operational support to the IDC’s Research and Information function. The role ensures the effective administration of economic data, documentation, reporting processes, and unit activities, thereby supporting economists and management in the delivery of economic research, analysis, and policy outputs.

Qualification and Experience

• National Diploma in related fields
• 2- 5 years of relevant experience.
• Office administration and record-keeping practices
• Good understanding of economic or statistical concepts
• Knowledge and understanding of document management and reporting processes

Roles and Responsibilities

1. Administrative Support

• Provide comprehensive administrative support to the department, including document management and record keeping.
• Coordinate administrative processes related to economic research, analysis, and reporting.
• Manage correspondence, submissions, and filing systems (physical and electronic).
• Schedule and coordinate meetings, workshops, and consultations.
• Managing the scheduling of Head of Department commitments and their availability in a manner that is efficient, balanced and allows for time to attend to matters outside of meetings and committee commitments.
• Drafting, vetting, approval and circulation of minutes as required, ensuring accuracy and timorous distribution.
• Maintain a confidential, accurate, easily accessible and logical electronic and/or hard copy filing system that facilitates ease of access.
• Co-ordinate travel itineraries and arrangements for the Department, ensuring travel plans are practical and efficient.
• Supporting the Department with stationery orders, onboarding of new staff members and housekeeping issues such as aircon and printer problems.
• Departmental Surveys for ratings sent out to other Divisions as part of performance reviews.

2. Data and Information Administration

• Assist with capturing, updating, and maintaining economic data and databases.
• Collate economic information from internal and external sources for use by economists.
• Ensure proper storage, retrieval, and tracking of economic reports and datasets.
• Perform basic data verification and formatting tasks as required.
• Ensure all documentation that emanates from the Head of Department Office are professional, accurate, consistent and presentable to be achieved.

3. Reporting and Document Control

• Prepare/co-ordinate/edit internal newsletters, reports, documents and summaries and ensure conclusion and distribution of such.
• Provide administrative support in the preparation of presentations, briefing notes, and submissions.
• Track progress on reports and ensure timely submission in line with deadlines.
• Maintain version control and compliance with document standards.

4. Financial and Logistical Support

• Assist with administrative processing of travel arrangements, and logistical requirements.
• Support budget tracking and administrative monitoring related to economic projects and activities.

5. Stakeholder Coordination

• Serve as an administrative liaison between the economics unit and internal or external stakeholders. Including managing and co-ordinating events/functions/engagements in a manner that such run smoothly and seamlessly.
• Facilitate communication and information flow within the unit.
• Respond to routine enquiries related to economic information and unit activities.

6. Compliance and Governance Support

• Ensure adherence to departmental policies, procedures, and administrative prescripts.
• Support audit requirements by maintaining accurate and accessible records.
• Uphold confidentiality and data protection standards

Job Requirements

• Strong Planning and Organizing ability
• Ability to work effectively under time pressure
• Problem solving skills
• Good communication skills (written and verbal)
• Good interpersonal skills
• Attention to detail
• Ability to organize, prioritize and work effectively under pressure
• Strong stakeholder management skills and professionalism