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HR, Office & Executive Coordinator Job Vacancy in Cape Town at Mustard Seed Relationship Marketing | Hybrid Schedule

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The HR, Office & Executive Coordinator provides administrative and operational support to the Human Resources function. This role is responsible for maintaining accurate employee records, supporting recruitment processes, ensuring HR compliance, and contributing to the effective day-to-day operations of the HR department.

The role further includes responsibility for basic office inventory management and providing ad hoc administrative support to the CEO, Managing Director, and COO, while ensuring the smooth and efficient running of the office.

Key Responsibilities

Human Resources Administration

  • Support end-to-end recruitment processes.
  • Manage onboarding and offboarding administration.
  • Assist with probation review documentation and tracking.
  • Prepare employment documentation, including contracts, addendums, confirmation letters, and disciplinary documentation.
  • Maintain and update employee records, HR databases, and personnel files.
  • Ensure strict confidentiality of all employee information.
  • Monitor leave balances and assist with reporting on excessive leave.
  • Support communication and implementation of HR policies and procedures.
  • Assist with HR projects and initiatives as required.

Operational & Administrative Support

  • Manage and maintain office inventory, including ordering and stock control.
  • Assist with travel arrangements, including flight bookings, as required.
  • Provide ad hoc administrative support to senior management (CEO, MD, COO).
  • Organise Head Office events from time to time.

Requirements

  • Minimum of 3 years’ experience in a similar role.
  • Strong attention to detail and organisational skills.
  • Excellent communication and interpersonal skills.
  • Ability to handle confidential information with discretion.
  • Valid driver’s licence and own reliable vehicle.
  • Must reside in the Winelands area.

Application Requirements

  • Please indicate your current or most recent salary and notice period in your application.
  • If you have not received a response within 14 days, please consider your application unsuccessful.

📧 Please send your CV to: [email protected]

📌 Reference: #HRCoo

to send your profile for the office coordinator role: Please send your CV to: [email protected]

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