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Executive Assistant Job Opportunity in Cape Town at Quazar | R20000 p/m

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We are looking for a highly capable, experienced Executive Assistant with strong project management skills and a solid understanding of marketing environments to support a fast-paced, high-performing executive.

This is not a junior administrative role.

The ideal candidate is confident, detail-oriented, action-driven, and able to independently manage priorities, follow through on commitments, and “pick up the pieces” without needing constant direction.

You must be comfortable working with a direct, to-the-point executive who values efficiency over handholding and affirmation.

Key Responsibilities

Executive Support

  • Manage and prioritise a complex calendar, including leadership-level meetings
  • Schedule and coordinate meetings with senior stakeholders
  • Draft, edit and send executive-level emails
  • Prepare high-quality PowerPoint presentations
  • Manage follow-ups and ensure commitments are tracked and completed
  • Anticipate needs and proactively resolve issues before they escalate

Project Management

  • Track projects, deliverables and deadlines across multiple workstreams
  • Ensure accountability across teams
  • Drive execution and keep momentum on key initiatives
  • Maintain accurate tracking documents and dashboards (Excel-heavy)

Marketing and Commercial Awareness

  • Understand marketing timelines, campaigns and deliverables
  • Strong understanding of how to structure marketing briefs for internal studio execution
  • Assist in coordinating marketing projects and campaigns where necessary
  • Review marketing materials with a strong attention to detail
  • Support preparation of marketing presentations and strategic documents

Operational Excellence

  • Create and manage Excel trackers and reporting sheets
  • Consolidate information quickly and accurately
  • Ensure high attention to detail across all outputs
  • Bring structure and clarity where there is complexity

Experience Required

  • Years of experience in a similar or same role is required 
  • Strong project management experience (formal qualification is a plus but not required)
  • Advanced Excel skills (non-negotiable)
  • Strong PowerPoint skills (non-negotiable)
  • Experience drafting executive-level communication
  • Experience coordinating at leadership / board level

Non-Negotiables

  • Based in Cape Town (office presence required) – do not apply if you are not able to get to Wynberg, Cape Town
  • Extremely strong attention to detail
  • Confident, capable, and self-sufficient
  • Action-oriented and proactive
  • Comfortable working with a direct communication style
  • High work ethic
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