Administrator/Receptionist Job Vacancy in Johannesburg at Abbott
The ADvTECH Schools Division is a leader in private education in South Africa, committed to developing future-focused, high-performing schools. We are seeking a dynamic and highly organised Administrator to support the efficient running of a brand-new school, opening in 2027, while contributing to our people practices and brand presence.
This is a multifaceted role suited to someone who thrives in a fast-paced environment and enjoys working across administration, HR, and marketing functions.
Key Responsibilities
- Administrative & Operational Support
- Manage front office operations, including reception and switchboard
- Maintain accurate learner records, applications, and admissions data
- Support the enrolment process from enquiry to registration
- Provide general administrative support to school management
- Coordinate diaries, meetings, and appointments
- Assist with examination administration processes
- Prepare and format school documentation, reports, and communication
- Maintain filing systems (digital and manual)
- HR Support
- Assist with day-to-day HR administration (staff records, onboarding documentation, leave tracking)
- Support recruitment processes (scheduling interviews, candidate communication)
- Support hire-to-retire processes
- Ensure compliance with HR policies and confidentiality standards
- Assist with staff onboarding and induction processes
- Maintain accurate and up-to-date employee records
- Marketing & Communications
- Support the implementation of school marketing initiatives
- Assist with social media content creation and updates
- Coordinate and compile the school newsletter
- Liaise with the central marketing team where required
- Support the promotion of the school through events, open days, and campaigns
- Ensure consistent and professional school branding in all communication
- Events & School Engagement
- Assist in planning and coordinating school events and functions
- Support internal and external stakeholder engagement activities
- Systems & Reporting
- Support the use and administration of the Student Information System
- Assist with report administration and data accuracy
- Key Competencies
- Strong organisational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to multitask and work under pressure
- Professional, approachable, and service-oriented
- Strong sense of confidentiality and discretion
- Proactive, energetic, and solutions-driven
- Ability to work both independently and as part of a team
- Digitally proficient with strong MS Office skills
Qualifications & Experience
- Minimum: Matric (or equivalent)
- Relevant administrative or secretarial qualification (advantageous)
- At least 2 years’ experience in an administrative role (school environment preferred)
- Experience with HR administration and/or marketing support would be highly advantageous
- Experience working with a Student Information System is beneficial
