SAB Johannesburg is Hiring a Personal Assistant
Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?
The key purpose of this role is to provide an efficient and quality administrative support service to the ZBS teams at ZHQ.
Key Roles and Responsibilities:
- Create and manage purchase orders and do GRN’s
- Provide support to the team in the management of their budgets
- Manage operating budgets
- Coordinate and process budget recharges and allocations by supporting PPM
- Arrange meetings and bookings of meeting rooms
- Effective diary management of ZBS Director
- Manage the collation of documents for meetings and presentations
- Be responsible for department filing integrity
- Administer the sending of documents by courier
- Arrange travel, hotel and car reservations and forex
- Coordinate and manage visa administration
- Assist with the preparation of presentation material
- Provide administrative support to the ZBS Team
- Coordinate and manage various forums (VPO) and meetings
Key Attributes and Competencies:
- Sound interpersonal, communication and engagement skills and the ability to liaise
- with Senior Management and external stakeholders
- Friendly and approachable
- Willing to go the extra mile
- Ability to work under pressure yet remaining meticulous attention to detail
- Ability to operate independently and take initiative
- A proactive approach essential
- Ability to play a key supporting role between the Team and the Director
- Ability to maintain a high degree of confidentiality
- Ability to meet deadlines is essential
- A highly organized work style is necessary to handle the range of tasks, people and
- issues
Minimum Requirements:
- At least 2 3 years working experience in a senior PA / admin position is required
- Computer literacy (Advanced abilities in PowerPoint, Excel, Microsoft Office etc. SAP added advantage)
- Experience on SAP or other EBP system would be considered an advantage
- Ability to interpret and analyze basic data
