Project Co-ordinator for WSP | Onsite Jhb

Company Description

WSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders that share our guiding principles – we value our people and our reputation; we are locally dedicated with international scale; we are future focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment.

Job Description

Key Role:

We are currently looking for a vibrated Project Co-ordinator to join our WSP team based in Midrand Office. The successful candidate will be responsible to monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the entire project lifecycle.

Key Responsibilities/Accountabilities, Areas of Focus & Metrics:

Integration

• Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
• Assisting in development of the Project Execution Plan
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

Scope and schedule

• Assisting with the development of the Work Breakdown Structure.
• Coordinating logistical requirements for the project team such as travel and mobilisation.
• Assisting with development of the project schedule.
• Developing and maintaining a task schedule.

Cost

• Setting up and maintaining budgets and expenditure tracking
• Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.

Procurement

• Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
• Setting up Purchase Orders (POs)
• Preparing Inter-Company Agreements (ICAs)
• Tracking equipment calibration certification

Project documentation

• Tracking requirements of the quality management processes or plans to ensure they are met.
• Assisting with developing and tracking HSSE requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
• Maintaining the document control system for development and presentation of client deliverables.
• Coordination of deliverables, including organizing word processing / technical editing.
• Maintaining the project risk register.

Health and Safety Requirement

• Lifting, moving, and carrying up to 20 lbs may be required.
• Prolonged periods of sitting.
• Regular ergonomics assessment to avoid repetitive strain injuries.
• Manual dexterity required to use equipment, peripherals and computers.

Qualifications

• Required: Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Required: Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
• Required: Relevant Tertiary Qualification 
• Desirable: One (1) or more years of experience in related project support in a multi-disciplinary environment.
• Desirable: Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.
• Desirable: Certified Associate of Project Management (CAPM) or Project Fundamentals Qualification (PFQ) or equivalent

Key Competencies and Generic Skills:

• Communicates Effectively 
• Ensures accountability 
• Effectively planning and organizing own work
• Building partnerships, communicating and working collaboratively with diverse groups of people to meet shared objectives
• Demonstrates Self-awareness