Personal Assistant for Old Mutual | onsite Dbn

Job DescriptionTo provide a positive customer experience by being helpful and sensitive to customer needs, expectation and providing solutions including directing customers to the correct channel in adherence to procedural, productivity and quality standards. The incumbent is individually accountable for achieving results through own efforts.

Key Duties and Responsibilities

• Make travel arrangements and accommodation bookings for RGM and other Regional Management.
• Arrange events, meetings and conferences as directed by Management.
• Manage timelines and SLA’s for Regional Management.
• Process payment of all Regional Office accounts according to SOP.
• Draw reports and stats in preparation for meetings and/or as required.
• Order stationery, staff amenities and office equipment as directed.
• Manage PGM  diary and workflow .
• Set up appointments and engagement sessions.
• Take meeting minutes, distribute as required  and keep all office records safely.
• Maintain office equipment and ensure it is in good working order at all times.
• Build and Maintain collaborative relationships with other stakeholders/ PMB Worksites/other Business Units etc.
• Manage expense budget for PGM and maintain audit records.
• Order promotional items, hampers and staff recognition items. 

Minimum Requirement

• Matric
• Secretarial or Administration qualification
• Minimum 3 years Secretarial experience