Part Time Work – Alumni Officer in Cape Town at Somerset College

Somerset College is seeking an Alumni Officer to provide essential support to the Old Oaks office by assisting in communication, database management, event planning, administrative tasks and alumni programme support. The role requires excellent organisational, communication and multi-tasking skills.

Part-time position with some work-from-home flexibility

Commencement Date: 1 February 2027

The successful candidate must:

• Manage incoming and outgoing communication including, personal visits, emails, phone calls, WhatsApp groups and letters.
• Maintain and expand good public relations with Old Oaks (parents, staff and alumni).
• Maintain,update and improve the alumni database with current contact information and other relevant details.
• Assist in planning and coordinating alumni events, including artwork, advertising, venue booking, logistics, and RSVP management.
• Be a member of and provide administrative support to the Old Oaks Committee, including scheduling meetings, managing supplies, and processing invoices.
• Help promote and organise alumni programs such as mentoring initiatives, career services, and volunteer opportunities.
• Manage social media platforms and update the Old Oaks website with relevant content.
• Research alumni demographics, trends and preferences and prepare reports based on findings.
• Assist with quarterly Board Report.
• Collaborate with other tertiary institutions and Year Representatives as needed.

Requirements:

• Bachelor’s degree or similar relevant qualification preferred.
• Previous experience in administrative support roles.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite, Google suite and database management.
• Ability to work independently and collaboratively in a fast-paced environment.
• Knowledge of social media platforms and website management preferred.
• Knowledge of design software, like Adobe Creative Cloud and Canva, would be an advantage.
• Have a valid driver’s licence and a reliable own vehicle.
• Hold a valid Police Clearance (not older than 2 years) and comply with child protection policies.

Service Schedule:

Services are to be rendered three half days (12 hours) per week, on campus, with a degree of flexibility typically between the hours of 08:00 – 16:00 with occasional weekend and evening work during Old Oaks events.

Please email a letter of application, CV and three contactable references in confidence to the Human Resources Officer at humanresources@somcol.co.za