Executive Assistant for AON | Onsite Jhb
Do you have extensive experience as an Executive Assistant? Have you worked in the Financial Services industry? Read on!
Aon South Africa is recruiting an Executive Assistant to our Executive Head: Employee Benefits and Chief Legal and Compliance Counsel, based on a hybrid basis from our Head Office in Sandton.
The role of the Executive Personal Assistant is to provide executive admin / secretarial support to the Executive Head.
Aon is in the business of better decisions
- At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
- As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
- Liaising with Consultants, Carriers, medical schemes & Clients
- Client meetings / members roadshows – manage and oversee
- Oversee /monitoring of client agreements with legal, CSAs
- Projects – assist with control and monitoring of ; RFPs, Amalgamations, Harmonizations
- Greater Insite management of escalations and follow up
- Timekeeping on AonAccess for client profitability and Client HR dashboard reporting
- AonConnect
- Minutes of Manco and carrier meetings
- Assisting with Exco and Board reports
- Manage all incoming and outgoing correspondence on behalf of the Executive (where applicable).
- Screen Executive’s emails and respond where appropriate.
- First level client queries resolution by referring to appropriate teams.
- Take minutes of meetings and distribute to attendees.
- Responsible for diary management and preparation of daily and weekly schedules.
- Responsible for local and international travel arrangements, visas and travel itinerary.
- Assist with general administration and help to devise and institute reporting structures and administrative systems through liaison with Senior Management.
- Order and manage stationery for the department.
- Maintain and keep Exco staff files up to date.
- Conduct online research on behalf of the Executive/ Senior Manages/ Business Unit.
- Liaise with other members of staff and management where necessary and ensure the required reports/ documentation are ready.
- Compile client presentations.
- Arrange functions, meetings, luncheons, annual seminars, annual conference, client meetings etc. on behalf of the Executive.
How this opportunity is different
What makes Aon different are the people and the culture. Aon colleagues support each other, across geographies and solution lines. Aon has the tools plus depth and breadth of experience to drive great outcomes for our clients, while providing the optimal environment for the career and personal growth of our colleagues.
Skills and experience that will lead to success
Qualifications.
- Be in possession of Grade 12 (matric).
- Be in possession of a relevant secretarial qualification.
Knowledge.
- Have a good understanding/ knowledge of the financial services industry.
- Possesses advanced analytical, technical and problem-solving skills and abilities.
- Have advanced computer skills in MS Word, Excel, and PowerPoint.
Skills and Attributes.
- Have above average typing speed with a high degree of accuracy.
- Be able to communicate effectively.
- Have basic administration skills.
- Have good interpersonal and organisational skills.
- Have the ability to work with and in teams.
Experience.
- Have a minimum of 5 years’ experience as a Personal Assistant on an Executive level.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work… and we are all for it. We call this Smart Working!