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5 Two-Weeks’-Notice Letter Examples You Can Use in South Africa (Plus Tips on How to Write Yours)

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Getting another job, one that is better than the one you are currently in, can be exciting and filled with hope. Don’t let the excitement get to your head, as you need to leave your current job in a professional manner for both your career reputation and just in case you will need them in the future. We are going to give you five examples of professional two-week notice letters and provide tips on how to tailor make your own. 

Keep in mind that serving your notice period in South Africa comes with certain legal obligations and expectations. We will discuss the notice period requirements in South Africa and the consequences that come with not serving your notice period.

Basics Of The Notice Period Law in South Africa

The notice period in South Africa is governed by the Basic Conditions of Employment Act (BCEA).

  • What are the Notice Period requirements for employees leaving a job?
    • Less than 6 months working period: 1 week’s notice.
    • Working period between 6 months and 1 year: 2 weeks’ notice.
    • Employed for over 1 year: 4 weeks’ notice.
  • Employment Contracts: An employment contract with the company you are working for can indicate a longer notice period, and as long as you have signed it, you are legally bound to honor it.

What Happens If You Don’t Serve Your Notice Period?

  • Leaving without serving your notice may leave you in breach of contract, and your employer can take you to court if your sudden departure will cause disruptions in the business. The employer may also deduct a certain amount up to one month’s pay from your final salary as compensation.
  • When looking for another job, you may need your previous job references, which would not come out painting you well as you left in a nonprofessional manner.
  • The best thing to do for yourself if you can’t serve full notice is to negotiate for an early exit; in that way, you and your current employer remain on good terms after departure.

Signs That You Might Be Getting Fired from Your South African Job

find the signs here

What Are The Typical Duties During Your Notice Period?

  1. Help with transition
    • Help with handing over responsibilities and compile ongoing projects for the next person.
    • Assign your ongoing projects to your team and brief them
    • You might also be required to train your replacement
  2. Complete outstanding Work:
    • Complete all the pending tasks you were given before your last day to avoid any disruptions
    • Consult with your employer and resolve any pending issues related to your role.
  3. Exit Interview:
    • If required, participate in an exit interview.

Paperwork to Complete in South Africa Before Leaving Your Job

  • Provident Fund: Fill out the necessary documents that will ensure that your contributions are paid out.
  • UIF (Unemployment Insurance Fund): Make sure your employer submits the documents for UIF claim
  • Medical Aid Transfer: Arrange for your medical aid to be transferred to a personal plan if the company you are leaving was sponsoring your medical aid
  • Pension Fund or Retirement Annuity: With the help of HR, decide between withdrawing your funds or transferring them to your next job
  • Final Paycheck: Confirm details of your exit package that include your last salary, bonuses, and pending leave payout.

Two-Weeks’-Notice Letter Examples

1. Simple Resignation Letter

Subject: Resignation Notice

Dear [Manager’s Name],

I hope this email finds you well. I am writing to formally resign from my position as [Your Job Title] at [Company Name], departure effective two weeks from today, [Last Working Date].

I would like to thank you for having faith in me and hiring me, for the growth and learning I’ve experienced here and am grateful for the support of my colleagues. I am available to assist in anything that I am required to do during this transition period.

Sincerely,
[Your Name]

2. Resignation with Gratitude

Subject: Notice of Resignation

Dear [Manager’s Name],

I am writing this letter as my formal resignation from [Company Name], effective two weeks from today, [Last Working Date].

I want to express my sincere gratitude for the opportunities and career growth, mentorship, and support I have received during my time here. I am grateful for the experience I’ve gained, as it will undoubtedly contribute to my future success.

I am happy to assist with a smooth  handover of my responsibilities and also available to assist with training or documentation as needed.

Best regards,
[Your Name]

3. Resignation Due to Personal Reasons

Subject: Resignation – Personal Reasons

Dear [Manager’s Name],

I regret to inform you of my resignation from [Company Name], effective [Last Working Date]. This final decision comes after a thorough consideration of personal circumstances that unfortunately require my full attention.

I will work diligently to finalize all tasks and support the team during this transition period. Thank you in advance for the understanding and

I will forever be grateful for the valuable experiences I’ve gained here.

Kind regards,
[Your Name]

4. Resignation for Career Advancement

Subject: Resignation Notice

Dear [Manager’s Name],

After careful consideration, I have decided to resign from my role at [Company Name], effective [Last Working Date]. I have made a decision to accept an opportunity that aligns with my long-term career goals.

I am available to ensure a smooth handover and will do everything possible to complete outstanding work and assist in training my replacement. Thank you for the opportunity and your guidance and support during my tenure.

Sincerely,
[Your Name]

5. Resignation for Relocation

Subject: Resignation – Relocation

Dear [Manager’s Name],

This letter is a formal resignation from my position at [Company Name], effective [Last Working Date], due to my upcoming relocation.

I express my sincere gratitude  for the opportunity given to be part of this team and will always value the skills and relationships I’ve gained here. During the notice period, I  ensure a seamless transition and complete any outstanding tasks that need me.

Warm regards,
[Your Name]

Tips for Writing Your Own Resignation Letter

  1. Remain professional at all times and be polite no matter the grounds of departure
  2. Be clear of your intent and highlight your resignation and your last day of working
  3. Do not forget to express how thankful you are for the opportunity
  4. Be proactive and mention your willingness to do whatever it takes to ensure a smooth transition
  5. No need for unnecessary information or blaming games, stick to the main topic of (resignation), be clear and brief.

How to Ask for a Reference from a Manager or Company in South Africa if You Didn’t Leave on Good Terms

how to get a reference here

Final Thoughts

Exiting your current company for greener pastures does not need to be dramatic; submitting a two-week notice and serving it diligently will leave a positive impression on your exit. Leaving on a positive note is good for you, as you might need the same company in the future, either for reference or a job. Take it upon yourself to follow the legal notice period, fill out and complete all the necessary documents needed for your departure, and also ensure a smooth transition.

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