| Minimum Requirements | Requirements:Experience: 1-3 years in an administrative or personal assistant role.Educational: Post matric qualification preferred; additional qualification or certification in Office Administration is a plus. Skills:Excellent organizational and time management abilities.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Capable of handling confidential information with discretion.Detail oriented with the ability to multitask effectively. Attributes:Proactive, adaptable, reliable, and capable of working independently. |
| Duties and Responsibilities | Key Responsibilities:Calendar & Schedule Management: Efficiently coordinate and manage the Director’s calendar by scheduling meetings, appointments, and personal commitments.Communication Handling: Manage email correspondence, screen calls, and address inquiries in a professional and timely manner on behalf of the Director.Travel Coordination: Arrange all aspects of travel, including bookings, accommodations, and detailed itineraries for both business and personal trips.Personal Task Assistance: Support with personal tasks such as making reservations, scheduling appointments, and managing errands as required.Document & File Management: Organize, file, and maintain important documents and records, ensuring accessibility while upholding confidentiality.Meeting Preparation: Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up and resolution.Task Prioritisation: Assist the Director in organizing and prioritising daily tasks to align with both professional and personal objectives. |
