OFFICE COORDINATOR for Coordinator | onsite JHB

Description

Reporting to the Office Manager & Personal Assistant, the candidate’s responsibilities will include (but not limited to):

MAIN FUNCTIONS OF THE JOB

• Managing reception area, meeting rooms, training rooms, canteens, kitchens, bar and coffee stations.
• Busy Reception/Switchboard and directing all incoming calls.
• Receive and welcome all visitors in a friendly and professional manner.
• Coordinate cleaning schedule with cleaning staff.
• Assist the team with any errands for VIP guests.
• Courier and accept parcels.
• Managing grocery, office consumables and stationery stock levels.
• Based at Head Office, but from time to time relieve at other Isando and Bredell sites.
• Assisting with preparation of refreshments and catering for all meetings.
• Ensuring meeting rooms are clean and tidy at all times.
• Log and ensure maintenance for these areas are carried out
• Ensure all equipment in meeting rooms are in working order and assist visitors and staff in the operation of these.
• Maintaining sufficient stock levels of all consumables and refreshments including monthly ordering list.
• Working hours are from 8 am – 5 pm / 1 hour lunch break
• All queries and complaints must be handled efficiently and professionally
• Ensuring a high level of internal and client satisfaction
• Assist staff and visitors with ad hoc requests

Facility

• Security processes
• Logging access for important clients
• Welcome guests in a professional manner
• Answering the reception phone
• Direct calls quickly, efficiently and professionally
• Taking messages and ensuring that staff members receive the message within due time
• Direct clients to meeting room 
• Assisting with duties such as couriering items etc. 

Requirements

• Good communication skills
• A flair for people
• Professional
• Punctual
• Active listening – ability to understand requirements
• Ability to communicate in English
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development
• All activities performed on time
• Switchboard experience
• Excellent Telephone manner

QUALIFICATIONS AND EXPERIENCE

• Fluent in English
• Matric and 3-5 years relevant working experience
• Microsoft Office skills