Office Administration Job Available At Mr Movers in Pretoria

We are seeking a highly organised and detail-oriented Office Administration and Supply Chain / Tender Assistant to provide comprehensive administrative, supply chain and tender support across various functions. This role requires a proactive individual with strong coordination, communication and multitasking skills to manage tenders, procurement and administrative processes efficiently.

Key Responsibilities:

• Oversee and manage day-to-day office operations, ensuring efficiency and organisation.
• Handle general office administrative tasks, including correspondence, filing and scheduling.
• Maintain and order office supplies to ensure seamless operations.
• Assist with HR functions such as employee onboarding, maintaining staff records and coordinating recruitment activities.
• Support basic accounting tasks, including invoicing, expense tracking and managing financial records.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Serve as the primary point of contact for internal and external communications.
• Ensure compliance with company policies and assist in improving office procedures.

Tender and Proposal Support

• Draft, edit, and proofread compelling proposals and tender submissions aligned with company standards.
• Conduct research and compile well-structured solutions, including pricing for tender submissions.
• Maintain and update tender templates, compliance documents and internal manuals.
• Attend tender briefing sessions to capture client requirements and ensure accurate, timely submissions.
• Regularly review tender opportunities and notify relevant stakeholders.
• Maintain confidentiality and compliance with corporate identity guidelines.

Supply Chain Coordination

• Execute and optimise parts procurement to support production schedules.
• Monitor procurement, warehousing and subcontractor services to ensure timely delivery.
• Track workshop inventory, tools, and assets, ensuring calibration and inspections are up to date.
• Manage Work-In-Progress (WIP) by ensuring job-related documentation is accurate and complete.
• Process sales quotations and coordinate payments for suppliers.

Qualifications and Skills:

• 1–3 years of experience in Office Administration, tender coordination or supply chain management.
• Proficiency in MS Word, Excel and PowerPoint; experience with SAGE, SAP or similar ERP systems is an advantage.
• Basic knowledge of HR processes and accounting principles is highly beneficial.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
• Strong organisational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Education:

• Degree or Diploma in Business Administration, Supply Chain Management, Human Resources or a related field.

To Apply:

Send your CV and a cover letter to careers@mrmovers.co.za with the subject line:

OCE Administration and Supply Chain/Tender Assistant