Legal Secretary Job Vacancy At Adams & Adams In Johannesburg

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Typing of general correspondence and specifications
Answering telephone, taking messages and screening of calls
General administrative duties e.g. faxing, photocopying, answering switchboard
Typing/ editing of documents, faxes and letters for partners/ associates
Sending and receiving of faxes and email
Receiving, interpreting and carrying out client’s instructions
Liaising with clients, telephonically and personally
Preparing and filing of South African, African and International patent and design applications
Late filing of outstanding documents for South African, African and International patent applications and reporting to client
Invoicing clients
Preparing of formal requests to amend and/or correct clerical errors in patent and design applications
Obtaining extension of time for acceptance, registration and filing of outstanding documents for local patent and design applications
Preparing relevant documents for signature by applicant and/or inventors
Opening of files on patent registry
Requesting new account numbers from CMS
Drawing files
Amending records and files when necessary
Responding to Agent’s invoices
Carry out ad hoc duties that commensurate with the job level

Requirements

Skills and knowledge

High level of initiative and being pro-active in the practice
Ability to prioritize and deal with urgent matters promptly and efficiently
Solid understanding of relevant legislation
Ability to work independently, to work under pressure, to use initiative and meet deadlines
Good administrative skills
Must be flexible regarding time
Excellent communication skills
Computer literate in MS Office Suite