EXECUTIVE ASSISTANT for Abbott | onsite JHB
ABOUT ABBOTT
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
WORKING AT ABBOTT
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of .
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
THE OPPORTUNITY
This position works out of our Johannesburg offices, South Africa in the MOLECULAR DIVISION . In Abbott’s Molecular Division, we focus on molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level, Abbott Molecular has over 1000 employees dedicated to manufacturing and marketing more than 450 products worldwide in more than 130 countries. We are committed to advancing molecular testing solutions that guide life’s most profound decisions.
As the EXECUTIVE ASSISTANT , PROVIDES SECRETARIAL AND ADMINISTRATION SERVICES TO THE MOLECULAR DIAGNOSTICS DIVISION AS A WHOLE
WHAT YOU’LL DO
MAIN RESPONSIBILITIES:
- •Distribute mail, screening of calls, filing & faxing, typing and taking minutes at selected meetings
- •Opening and distributing mail to parties concerned
- •Preparing waybills for both local and international destinations
- •Request flights, accommodation, visa and car hire for the division
- •May include support in tracking budget expenditures
- •Purchasing functions:
- •Completing purchase order requests and ensuring that all relevant documentation is attached with appropriate approvals
- •Ordering of name badges, consumables and business cards for the division
- •Maintains office supplies inventory by checking stock (stationery and kitchen items) to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
- Ee APOC (Point-of-Care) Team
- •Punctual support to reception
- •Any other administrative functions as required by the division
- •Supporting the Sales and Service Teams with regards to:
- •Price offers (quotations), preparation, review and sending to customers
- •Proforma invoices for ordering and invoicing, FOC requests for Sub-Saharan Countries
- •Check the websites daily for any new tender publications
- •Assist in tender submission (preparing of files and compulsory documents required)
- •Adding/Removing employees onto the network drive and group email account
- •Assist with ordering equipment (laptop/desktop, cellphone, etc.)
- •Ensuring that cellphone accounts are within limit, obtaining justifications for any accounts over the limit
REQUIRED QUALIFICATIONS
Matric and any other tertiary qualification would be advantageous
PREFERRED EXPERIENCE:
- Minimum of 3 years’ experience having worked in a related role.
- Experience having done PO’s
- Intermediate level of Microsoft Excel, PowerPoint and Word
