Executive Assistant at Fluor | Onsite Jhb

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
• Schedule appointments and coordinates department’s or manager’s interface with other company organizations, clients, and external groups
• Other duties as assigned

Basic Job Requirements

• Prepare correspondence, communication, presentations, and other documents and ensure meeting deadlines.
• Manage diary of three (3) Executives.
• Manage email traffic and ensure relevant Executive responds to priority emails.
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Job related technical knowledge necessary to complete the job.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Strong organisational skills are essential in this role.

Other Job Requirements

• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• Matric / Grade 12 or equivalent.
• A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications in order to comply with local requirements.
• Certificate in office or project or related administration.
• Proficiency in MS Teams, SharePoint and OneDrive.