Executive Administrative Assistant for Equilo | Remote SA – US Hours
Equilo, Inc. seeks a dynamic and detail-oriented Executive Admin Assistant with at least five years of experience. In this position, you will play a critical role in ensuring the smooth functioning of daily operations, providing exceptional support to our executive team, and handling a wide range of administrative and executive support tasks.
About Equilo
Equilo, Inc. is a US-based, mission-driven tech startup. We offer a data analytics-as-a-service platform focused on gender equality and social inclusion data analytics. Our mission is to inspire transformative gender equality and social inclusion by using smart tech to provide better, faster, and more cost-effective gender analysis and project management. Equilo’s web-based application provides users from the development & humanitarian, private sector, financial services, and investment industries with tools to improve the depth, breadth, efficiency, and cost-effectiveness of integrating increasingly required gender equality analysis in their work. Tools and products are “off-the-shelf” subscription access with options to customize. These tools include those that ingest and analyze existing market/ contextual data that exists in the world, as well as tools that solicit direct data from organizations and analyze data about entity policies, processes, workforce, and more.
Responsibilities:
- Assist in the preparation of internal and external meetings
- Draft and edit presentations for customer demos, investor pitches, conferences, and other speaking opportunities.
- Draft and update consulting and other third-party service provider contracts.
- Coordinate onboarding/offboarding tasks for new hires.
- Perform general administrative tasks, including filing and archiving documents, contracts, and invoices.
- Support recruiting processes, coordinating calls with interviewees, and documentation of interviews.
- Identify and research conferences, speaking and grant opportunities.
- Support with grant writing and applications.
- Support payment and billing processes.
- Manage travel arrangements for the executive team.
Requirements:
- Proven experience as an Executive Admin Assistant or similar role in a tech startup or related field.
- Passion for gender equality and commitment to creating social impact.
- Ability to work in an agile environment, adapt to changing requirements and deliver results under tight deadlines.
- Ability to maintain confidentiality and handle sensitive information with tact and discretion.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Strong prioritization skills and the ability to make informed decisions.
- Excellent problem-solving and analytical skills, with a keen attention to detail.
- Strong collaboration skills and ability to work effectively across teams and functions.
- Knowledge of Google Workspace, Airtable, Slack, and/or Asana.
- Proactive, self-motivated, and positive attitude.
What we offer
- The opportunity to support the growth phase of a small, woman-founded and managed social enterprise start-up. You will have room and be encouraged to grow, stretch, and push boundaries. We want you to challenge us!
- Flexible and remote work environment – you work where you are the most comfortable at times that work for you to meet assigned deliverables. Equilo allows your work life to work for you.
- We are a dedicated, supportive, passionate, mission-driven work community. We use online agile project management tools such as Asana and Slack to foster community and collaboration.
- The compensation for this position will be based on industry standards and years of relevant experience.
We are committed to fostering a diverse and inclusive work environment, promoting equal opportunities for everyone. Equilo welcomes applicants from all backgrounds.
