Administrator – Invoicer for Alstron | Onsite JHB

Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the Fuelfacs, SAP, EDI, Stock Control and the subsequent filing, scanning and control of supporting documentation.

• Capturing of Transactional Data pertaining to Bulk Truck Fuel Deliveries. Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (SAP). Creates and controls the usage of Manual Delivery notebooks
• Control of Transactional Data pertaining to Bulk Truck Fuel Deliveries.  Accountable for effectively performing duties as assigned in accordance with the respective policy and procedure. These relate to the control and capturing of transactional data, monitoring of control reports on the SAP, EDI, / Stock Control and the subsequent filing, scanning and control of supporting documentation.  Creates and maintains document control for product transfers/bridging out to other terminals.
• Compliance to Stock Control Standards:  Assures that all invoicing transactions are performed in compliance with internal controls and accounting requirements as per Stock Control reconciliation procedures.
• Reconciliation of transactional data with regard to Bulk Truck Fuel movements:  Responsible for the accurate reconciliations of trips / shipment to ensure all products is accurately accounted for. This includes out-of-tolerance bulk truck inventory loss gain investigations, timely reporting, documenting of explanations and as appropriate execution of corrective action. Opens and closes the SAP system for loading and performs end-of-day (EOD) transactions. Prints daily open order reports and compare with manual preload register, investigates and actions any variances.
• Operational Excellence: Uses LPS tools to perform tasks safely and participates in LPS meetings.  Verification of briefing & other documents by Drivers, before issuing stock.  Apply Stop Work Authority (SWA) pertaining to unsafe work practices by peers/3rd-party drivers.
• Required to escalate system errors.  Initiate investigations & partner to determine root cause for stock recon miss-matches.

Required Qualifications:

• Matric Qualification
• Tertiary education will be advantage
• Computer literate – Fluency in Microsoft Office specifically on Excel & SAP is essential
• 3yrs experience in similar role
• Sound communication skills
• Health, Environment & Safety know-how
• Contributes positively to teamwork
• May be required to work overtime occasionally