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Administrative Assistant for Indevaldi | onsite CT

Position Purpose

The purpose of the administrative assistant position is to provide efficient and effective administrative support to the organization and its staff. The administrative assistant will be responsible for managing various administrative tasks and functions to ensure the smooth operation of daily business activities. The position aims to enhance overall productivity and effectiveness by enabling staff members to focus on their core responsibilities while relying on the administrative assistant for efficient administrative support.

Position Summary

The administrative assistant position is vital in maintaining the seamless operations of the office, overseeing the administration workflow, and ensuring the production teams can perform with exceptional efficiency and productivity. The primary focus is on delivering a positive client experience at every touchpoint with the office, by setting clear expectations and consistently meeting or exceeding them. The role holds significant responsibility in job administration, data management, and optimizing workflows to drive overall effectiveness.

Position Duties and Responsibilities

A description of the duties and responsibilities assigned to the position; also referred to as the essential functions:

  • Provide support to the Directors and Client Managers in client management aspects related to administration.
  • Provide administrative assistance to Directors and Client Managers and staff.
  • Assist in client invoicing processes.
  • Perform and assist in office management tasks.
  • Handle travel arrangements.
  • Maintain records and databases.
  • Assist with document preparation and reporting.
  • Provide support in various operational management tasks.
  • Various other ad hoc duties as required.

Detailed tasks for the duties and responsibilities will be made available during the recruitment process

Qualifications:

  • Matric
  • Certificate or Diploma in administration and office management

Experience:

  • No experience is required for this role. However, at least one to two year in an administrative environment preferably in an accounting, legal or associated professional service firm with a staff compliment of no less than 10 people will be beneficial.

Software:

  • Office product suite.
  • Various software utilised in the practice (Xero, Draftworx, Dext, SARS platforms, etc)
  • Practice Management Software.
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