Virtual Administrative Assistant & Content Creator for UnBottleneck | Remote SA -US Hours
We are seeking a dedicated and proactive Executive Administrative Assistant to become an integral part of our client’s team! In this role, you will provide comprehensive support to a business executive. The ideal candidate will possess exceptional administrative competencies, a keen eye for detail and critical thinking with the ability to anticipate needs and act accordingly over time.
Duties and Responsibilities
- Organize and schedule meetings and appointments, ensuring efficient time management.
- Coordinate project management activities and online events to ensure seamless execution.
- Work closely with the CEO, ensuring he is well-informed of critical decisions requiring his input.
- Maintain and manage contact lists, initiate phone calls, and handle correspondence efficiently.
- Draft letters and documents, contributing to professional and clear communication.
- Manage email correspondences effectively, acting as an extension of the CEO.
- Engage in reading, researching, collecting, and analyzing information to support decision-making processes.
- Assist in the preparation and delivery of regularly scheduled reports, ensuring accuracy and timeliness.
- Develop and maintain a comprehensive online filing system for easy access and organization.
- Undertake general administrative tasks to support daily operations.
- Provide steadfast support to the CEO, facilitating his ability to lead effectively.
- Basic content creation for social media platforms and website updates.
- Basic video editing skills to create content from online events and webinars.
Requirements and Qualifications
- At least 3 years of proven experience in an Executive or Administrative Assistant role.
- Basic content creation for social media platforms and website updates is a must.
- Basic video editing skills to create content from online events and webinars are a must.
- Experience with WordPress and website updates are required.
- Comprehensive knowledge of office management systems and procedures.
- A strong sense of ownership and pride in personal performance and its impact on the company’s success.
- Excellent critical thinking and problem-solving skills.
- The ability to prioritize tasks effectively, especially under tight deadlines.
- Proactive thinking with the ability to anticipate needs and act accordingly over time.
- A collaborative team player.
- Exceptional time-management skills.
- Outstanding interpersonal and communication skills.
- Proficiency in MS Office and G-Suite and a strong attention to detail.
- The capability to multi-task and maintain high levels of organization.
- Experience using Monday.com is a plus.
Other Requirements
- A reliable high-speed fiber internet connection (minimum 75-100Mbps).
- A personal laptop or desktop computer, and an external monitor.
- A sufficient backup power supply to manage potential power outages.
- A high-quality headset with a built-in microphone.
- Flexibility to work hours that align with the client’s time zone (CST).
We offer a unique opportunity for a driven and detail-oriented professional to make a meaningful contribution to our client’s team. If you possess a strong administrative background, are passionate about efficiency and effectiveness, and are ready to embrace the challenges of supporting high-level operations, your skills could be exactly what they need. Apply now to embark on a rewarding career path where your efforts will be valued and make a significant impact.