Receptionist/Administrative Assistant for Ladles of Love (R12000 p/m)
We are seeking a highly organised, friendly, and professional receptionist/admin assistant to join our team. The ideal candidate will serve as the first point of contact for visitors, ensuring a welcoming atmosphere while providing essential administrative support across the organisation. This role requires excellent communication skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently.
Key responsibilities and duties
Front desk management:
- Greet and welcome visitors to Ladles of Love with a positive and helpful attitude;
- Welcome all volunteers and ensure their engagement at the warehouse is a good experience;
- Answer the phone, taking messages as necessary;
- Maintain the reception area, ensuring it is tidy and presentable at all times;
- Receiving and distributing of all deliveries to the warehouse.
Administrative Support:
- Manage public info e-mail and channel communications to various departments and individuals;
- Issuing of 18A tax certificates and manage the communication with the donors in a positive manner;
- Ensure compliance with relevant regulations and internal procedures for tax certificates;
- Manage online orders of merchandise;
- Maintain and update office records, databases, and filing systems;
- General go-to person for all internal queries from staff;
- Manage office petty-cash and recon weekly to the finance department;
- Send thank-you letters to donors and volunteers;
- Order office supplies and monitor inventory levels.
Events/projects:
- Assist when required on internal team builds;
- Assist when required on all Ladles of Love events, both internal and external;
- Support other departments with ad-hoc projects as needed.
Skills:
- High school diploma or equivalent;
- additional certification in office administration or related field is a plus;
- Previous experience as a receptionist, administrative assistant, or in a related role preferred.
- Excellent verbal and written communication skills;
- Strong organizational abilities;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
- Knowledge of Salesforce would be an advantage;
- Professional demeanour and appearance.
- Customer-focused with a friendly and approachable personality;
- Reliable, punctual, and able to work independently;
- Detail-oriented with a proactive approach to problem-solving;
- Successful candidate must have their own laptop;
- Own transport would be an advantage.