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Project Coordinator for Fortna | Remote SA

At FORTNA, we believe in fostering a workplace that isn’t just a job but a movement – a collective effort to redefine success and transform challenges into opportunities. “Join the Movement” encapsulates our commitment to a workplace culture that thrives on collaboration, celebrates diversity, and empowers every individual to contribute to something greater than themselves. Our Team. Our Passion. Our Approach. 

POSITION SUMMARY: The Project Coordinator is responsible for supporting the project teams at Fortna. This role will aid and assist in delivering projects on time, in scope and within budget by being a partner of the project management team.

PRIMARY RESPONSIBILITIES INCLUDE:

  • Become a vital part of our project management team throughout the lifecycle of a project
  • Update Status Reports weekly with the Project Manager to inform Clients and management of current state status
  • Document and distribute meeting minutes in weekly project team meetings
  • Aggregate key project information for Project Management Review Meetings with senior management
  • Collect project schedule information from other departments to provide real-time information on schedule status 
  • Work with finance on project purchase order generation and invoice recognition timing
  • Assist with preparation of project change notices
  • Assist in daily project management documentation and review, such as risk register updates and reviews and the preparation and build of change management collateral
  • Provide invoice statuses to project managers to track revenue
  • Create and maintain project documentation and folders in Microsoft Teams

REQUIRED QUALIFICATIONS:

Education / Work Experience:

Associates Degree in Business Administration or similar field, or 5 years of work experience in coordinating and Business Administration

Knowledge / Skills / Competencies:

  • Demonstrated cost management skills
  • Proven experience in a project coordinator role within a project-based company
  • Proven ability to assist multiple resources remotely
  • Consistently understands the importance of communication both up and downstream
  • Advanced understanding of listening, oral and written communication competencies, and skills
  • Demonstrated ability to assist in coordinating projects to achieve time, scope, and budget
  • Foundational time/task management skills
  • Proficient understanding of MS Office software (Excel, Word, PowerPoint, Project & Visio)

Other Qualifications:

  • Ability to travel domestically – approximately 10%
  • Ability to perform essential requirements of the position

DESIRED QUALIFICATIONS:

Education: Bachelor’s Degree, preferably in one of the following disciplines: Project Management, Business

Experience: Experience within the supply chain / material handling industry

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