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Personal Assistant for NNW Tech Solutions | Remote SA

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Job Description

This is a remote position.

The Administrator / Personal Assistant will play a vital role in supporting the recruitment team and the overall business. In this role, you’ll handle administrative tasks, manage business operations, and provide personal assistant support to the Directors. You’ll also oversee finance and HR tasks to ensure the smooth running of the company.

​Key Responsibilities

  • 1. Administrative Support
  • • Post job specs on the company’s applicant tracking system and publish them to various job boards.
  • • Book pre-screening interviews for candidates and manage interview calendars.
  • • Where applicable and authorised, book candidate interviews on behalf of clients.
  • • Run background checks for candidates using appropriate verification platforms.
  • • Conduct reference checks for candidates at the offer stage.
  • • Manage and respond to various company email inboxes.
  • • Confirm candidate attendance for interviews scheduled for the next day.
  • • Update the applicant tracking system with relevant candidate documents provided by the recruitment team.
  • • Manage the referral programme, keeping track of successful referrals and payouts.
  • 2. Diary Management
  • • Provide PA support to the three Directors, including managing their diaries.
  • • Schedule meetings, appointments, and travel arrangements.
  • • Ensure Directors are well-prepared for meetings by providing them with necessary documents and agendas.
  • 3. Finance and Payments
  • • Manage and track company expenses, budgets, and spending.
  • • Handle invoicing and payments for clients and vendors.
  • • Oversee payroll and ensure timely and accurate payments.
  • • Coordinate with accountants and financial advisors for tax, budgeting, and compliance matters.
  • • Prepare financial reports for stakeholders and Directors.
  • 4. Human Resources (HR)
  • • Oversee employee onboarding and maintain employee contracts.
  • • Ensure legal compliance with employment laws and regulations.
  • • Support employee well-being, incentives, and manage any disciplinary actions.
  • • Maintain accurate HR records and documentation.
  • 5. Business Administration
  • • Maintain and optimise operational workflows and business documentation.
    • Ensure legal and regulatory compliance for the business.
    • Handle day-to-day operational logistics and business needs.

​Requirements

  • • Organisational Skills: Strong ability to multitask and prioritise effectively.
  • • Financial Management: Experience managing budgets, invoices, payroll, and financial reporting.
  • • HR Knowledge: Familiarity with HR processes.
  • • Administrative Expertise: Proven experience in admin and diary management.
  • • Communication: Excellent verbal and written communication skills.
  • • Proactive: Able to anticipate the needs of the team and act independently.

Experience

  • • At least 2 years of experience in a similar role.
  • • Experience handling financial and HR-related tasks.
  • • Strong attention to detail and excellent time management skills.
  • • Ability to maintain confidentiality and discretion.

Benefits

  • • A flexible and collaborative work environment.
  • • Opportunities for growth within a growing company.
  • • Competitive salary and flexible working arrangements.
  • • A supportive team that values creativity and initiative.
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