People Support Administrator for Deimos | Hybrid CT
Deimos is a Cloud-native Developer and Security Operations technology services company. We help companies of all sizes adopt the Cloud for improved service delivery to their clients. We’re a remote-first African-based team of engineers who are passionate about implementing engineering best practices. We leverage the latest technologies while building globally competitive solutions for our clients. With Deimos being one of the two moons of Mars, we refer to ourselves as “Martians” who are on a mission to Mars, together.
Deimos is seeking to fill a full-time, People Support Administrator position. They will undertake administrative tasks, ensuring the rest of our staff has adequate support to work efficiently. They will also be responsible for the general operation of our head office based in Cape Town CBD to ensure that the office operates smoothly and efficiently.
At Deimos, smooth processes and systems are the key to our success in our uniquely remote environment. We’re looking for a People Support Administrator who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines, as well as surprises in a remote working, as well as in person, environment.
What you’ll be doing in the role:
- Overseeing general office operations. Ensure peak operations for the organization and implement preventive measures for potential issues.
- Management of the head office- office cleaner, maintenance and repairs.
- Coordinate office activities and operations to secure efficiency and compliance to company policies. This will apply for employees, clients and office functions.
- Oversee visitors to the office and ensure a friendly, personal and professional experience.
- Purchasing office supplies and equipment, and managing stock levels thereof.
- Collecting and receiving parcels, where necessary.
- Assisting with coordinating domestic and international travel, including flight, hotel, and car rental reservations, as well as visa logistics.
- Asset management for the company, together with your department head.
- Assist with company equipment and merchandise distribution and procurement.
- Implement policies and procedures, measure outcomes against standards, and improve operational flow.
- Coordinate internal and external resources, and cultivate relationships with vendors.
- Support budgeting and bookkeeping procedures.
- Assist with recruitment (interview scheduling, candidate communication).
- Assist with onboarding and offboarding administration.
- Relay staff communication on public channels (anniversaries, birthdays, policy updates etc.)
- Respond promptly to team or vendor requests.
We are looking for someone with
- Three or more years of experience as an Administrative support/ People Operations coordinator or similar
- Strong time-management and people skills.
- High degree of flexibility, and excellent multitasking ability.
- Familiarity with working in a remote environment.
- Ability to maintain confidentiality of company information.
- Excellent communication and writing skills.
- Proficiency with office applications, and aptitude for learning new software and systems.
- Proven ability to work under pressure.
- Good business sense and able to pick up concepts quickly.
- Strong sense of discretion.
- HR qualification advantageous
About you
For us to achieve our ambitious vision together as a team, It is important for our Martians to lead at all levels, be self starters who take initiative and put their hands up for challenging tasks. A Growth Mindset is important to us and we encourage all our Martians to openly share knowledge, support and help each other, ask questions, get creative with new technologies and learn from setbacks.
Becoming a Martian means:
- Comfortably working and learning from a fully remote, culturally diverse team based predominantly in South Africa, Kenya, Nigeria and Ghana.
- Being an open, honest and respectful communicator.
- You enjoy asking questions, identifying areas of improvement and proposing solutions, no matter your job title or whether you have been with us for a day, a month or years!
- You are comfortable taking initiative and operating independently.
- You thrive in a fast paced environment, where change is constant.
- You find it exciting to work with various clients, from different industries, each with a different problem for you and your team to solve.
- Intentionally sharing tech and industry trends that excite you with your peers.
- Seeking continuous feedback and actively taking steps to continuously grow personally and professionally.
Want to know what you get by joining us?
- Become a member of a team where we value each individual’s contribution from day 1 and empower you to make suggestions, get involved and do what you love most!
- Flexibility and the freedom to work remotely.
- Work-life balance where you are not expected to work over weekends or after hours.
- A forward thinking remote company that knows how important it is to stay connected as one team, by providing virtual social platforms for employee engagement.
- A monthly work from home allowance which you can use to set yourself up to work comfortably from home. Whether that is pens, notebooks, new headphones or work snacks!
- A MacBook or Windows laptop for you to do your best work on.
- Become part of a team of exceptionally clever and talented people who like to share their knowledge and learnings.
- We support your career growth and love to celebrate your successes and advancement!