Office Manager / Executive Assistant for Element 6 | onsite Gauteng (Springs)

Company Description

Element Six (E6), is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials. Part of the De Beers Group employing more than 1500 people, our primary manufacturing sites are located in UK, Ireland, Germany, South Africa and the US. Using our technological expertise and industrial leadership we deliver innovative solutions to achieve competitive advantage. With access to the most sophisticated research and development technology and the best minds in the business, we are committed to fostering a vibrant workplace culture that is inclusive and embraces our diversity, where we value equality of opportunity so that everyone can fulfil their potential and thrive.

Job Description

Job Overview

As the Office Manager / Executive Assistant for the site, with a keen and meticulous approach, you will be responsible for supporting primarily the General Manager, as well as the Senior Leadership team through the coordination of administrative tasks and projects related to the Springs Site. The position reports to the General Manager with reference to key requirements such as:

Duties and tasks

• Provide professional and excellent service to the local General Manager, senior leadership team, and Executives of the business.
• Effectively execute all functions relating to management of documents and reports, coordinating meetings, managing of office equipment, maintenance, and cleaning contractors.
• Perform all travel arrangements for all local and abroad travel requests (Flights and accommodation) for the Springs Site.
• Effective management of all activities relating to the functioning of the company Guesthouse.
• Ensure accurate financial/internal controls and processes relating to the Company Guesthouse, contractor management, etc. is adhered to.
• Manage all relevant company Guesthouse and office related assets and stock levels in partnership with finance.
• Key role player in maintaining healthy relationships with all stakeholders and partners to the business (E6 Global Executive Assistants, Travel agents, service providers, maintenance contractors for Guesthouse, employees).
• Management of highly confidential information/data and files.
• Planning, implementation, and coordination of administrative processes such as meetings, events, conferences.
• Effective management of all allocated procurement activities on the JD Edwards system.
• Key role player and advocate for company values and behaviours.

Qualifications

Qualifications and experience

• A relevant Office Administration and/ equivalent qualification at a reputable institution is essential.
• 5 years minimum experience within the FMCG manufacturing environment in the same or similar position.
• Experience in a Finance and Administration environment will be advantageous.
• Experience in hospitality management and/or aspects thereof will be advantageous.
• Relevant experience in managing projects relating to contractor management, events, and conferences.

Criteria and Skills

• Basic knowledge of financial processes, policies, and procedures
• Knowledge of business concepts and processes
• Ability to provide remote leadership to team members (Guesthouse), contractors, etc.
• Ability to keep things simple and with a high focus on performance output.
• Must be a self-starter with a creative and innovative style when approaching multiple complex matters.
• Excellent Microsoft package experience (MS Word, MS Excel, MS Power Point) and ensure optimum utilization of all current information systems
• Must have sound experience in structured diary management
• Must have the ability to make relevant independent decisions in a fast-paced environment with little supervision (moving of meetings, deal with unforeseen circumstances).

Additional Information

Who we are

Element Six (E6), is a global leader in the design, development and production of synthetic diamond and tungsten carbide supermaterials. Part of the De Beers Group, our primary manufacturing sites are located in UK, Ireland, Germany, South Africa and the US.

Our mission

We put our customers first. Using our technological expertise and industrial leadership we deliver innovative solutions to achieve competitive advantage.