OFFICE COORDINATOR/ADMINISTRATOR For Teraco | Onsite JHB

MAIN FUNCTIONS OF THE JOB

Manage & purchase office consumables, stationery, and supplies.
Allocate minimum stationery pack to new joiners.
Responsible for submitting catering orders via Mr D and catering suppliers for internal training and meetings, internal meetings and events etc.
Assist Office Manager in set up for key events (Strat Session, Board Events etc)
Raising purchase orders, submitting invoices and following up with finance department regarding payments processed.
Daily walk around and inspection of canteens, meeting rooms and general office area.
Escalate any concerns to Office Manager for action.
Build relationship with cleaning supervisor to address and cleaning concerns.
Assist the team with any adhoc errands
Relieve other reception/ office management staff across Isando campuses i.e. sick leave, training, annual leave etc.
Log tickets and ensure maintenance of the office areas is carried out
Assist the Office Manager with ad hoc requests.
Valid drivers license and own vehicle essential.

Facility

Security processes
Logging access for important clients
Welcome guests in a professional manner
Answering the reception phone
Direct calls quickly, efficiently and professionally
Taking messages and ensuring that staff members receive the message within due time
Direct clients
Assisting with duties such as couriering items etc.
Working hours are from 8am- 5pm /1 Hour lunch

Risk Assessment

Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare
Manual Handling
Slips and trips
Aware of responsibilities under the Health & Safety act.
All Teraco employees are responsible for the quality of their work and the protection of company and client information

SKILLS REQUIREMENT