Office Assistant for Allan Gray | Onsite JHB

Responsibilities

Event Planning and Co-ordination:        

• Organising regional events and providing support to national events team.
• Ensure that all events are executed according to company standard.
• Manage all events related administration in line with company processes, this would include all events related invoicing.
• Managing relationships with external service providers (venues, caterers etc.).
• Manage the event marketing collateral ensuring that there is stock availability and that all items are in good working condition.
• Ensure all events quarterly reports are completed accurately and submit timeously.

Assisting the Distribution team:

• Assist the team with putting together presentation packs for client meetings.
• Manage the calendar with all stakeholder visits keeping the relevant team members informed.
• Monitoring and capturing of all regional expenses to manage the regional budget.
• Manage all travel arrangements (flights, accommodation, transfers).
• Support the Distribution team and conduct monthly reconciliation of all expenses and facilitate the approvals process.

Skills and Competencies

• This role is suited to individuals who are proactive and detail-orientated, who will take full ownership of managing events for the region from start to finish.
• Experience working with Microsoft Office and Excel is required.
• For this role as well as a valid driver’s licence and your transport.
• Strong verbal and written communication skills are essential.
• The ability to deal with complexity in a high-pressure environment.
• A commitment to service excellence and keeping this top of mind when executing company events.

Education

• A relevant bachelor’s degree.   

Location

Johannesburg