OFFICE AND ACCOUNTS MANAGER for Van Zyl Scheepers Attorneys | Onsite CT (R22000 p/m)
Are you an organized and detail-oriented professional with experience in office administration and bookkeeping? Van Zyl Scheepers Attorneys is seeking an Office and Accounts Manager to join our dynamic team. Your role will be integral in ensuring the smooth operation of our office and providing essential support to our legal team.
ABOUT US:
Van Zyl Scheepers Attorneys is a boutique law firm located in Stellenbosch that offers exceptional legal services to its clients. The firm specialises in corporate and commercial law, family law, conveyancing and property law, providing personalized solutions that meet the individual needs of each client.
Our focus is on client-centred legal representation. We offer a personal touch and genuine empathy to our clients to set us apart from our competition. Clients can expect unparalleled legal services that are tailored to their unique needs. Joining our team means experiencing the difference that passionate and client-centred legal representation can make.
YOUR ROLE:
As our Office and Accounts Manager you will manage day-to-day administrative tasks and support our legal team. Excellent organizational skills and attention to detail will ensure the efficient operation of our office. Additionally, strong communication skills in English and Afrikaans, along with proficiency in Microsoft 365 and accounting knowledge, will enable you to excel in this position.
KEY RESPONSIBILITIES:
- Arrange consultations and manage the office calendar for all staff members
- Respond to queries via email and telephone
- Coordinate office meetings and events
- Onboard new clients and attend to FICA verification
- Assist with accounting function, which includes recording transactions and journal entries, issuing invoices and managing accounts receivable, updating our accounts payable and performing reconciliations, review expenses and process monthly payroll, update our financial database to ensure that the information we rely on is accurate and immediately available
- Support auditors during annual audits
- Handle various other administrative tasks as required
- Having fun with the team
- Making the occasional cup of coffee
REQUIREMENTS:
- Tertiary qualifications in financial administration preferred
- Proven experience in office administration, finance administration /bookkeeping or a relevant secretarial position
- Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) o Strong planning, organizing, and prioritizing abilities
- Ability to work under pressure and meet deadlines
- Attention to detail and ability to work independently
- Knowledge of legal practice management and accounting systems (beneficial)
- Ability to maintain confidentiality with integrity
- Ability to receive and give constructive criticism to enable the firm to thrive
- Ability to crack or take a joke
WORKING HOURS, SALARY AND DURATION:
- Starting date: 1 October 2024
- Salary: Subject to experience and qualifications (around R22 000 per month cost to company)
- Working hours: 08h30 to 17h00, Monday to Friday
- Duration: Full-time
- Closing date for applications: 31 July 2024
APPLICATIONS:
To apply, please send your application to info@vzslaw.co.za with the subject line, ‘Office and Accounts Manager Position’, addressed to Rikus Scheepers, Van Zyl Scheepers Attorneys, 34 Dorp Street, Stellenbosch, 7600.
Your application must include a cover letter, CV with relevant information, names and contact details of two references, and certified copies of your ID and qualifications. We will decide to contact you for an interview based on your CV and cover letter.