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Office Administrator for Chep | Onsite KZN

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CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. 

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

The incumbent is responsible all Office administration as well as for Receptionist duties.

The position requires strong administrative skills with absolute attention to details and must have the ability to deal with numerous activities simultaneously and meet conflicting deadlines.

The individual should execute Receptionist duties in a professional manner. The Reception Area should always be clean and tidy, and visitors should be courteously treated and respectfully received.  Incoming telephone calls should be promptly and professionally attended to.

Good communication skills are essential for interaction with management and staff in the operational areas of the sawmill and callers/visitors in the reception

Key Responsibilities:

Administration

  • Collect, consolidate and validate transport of logs for accurate cost recording.
  • Collect, consolidate and validate use of depot fuel for accurate cost recording.
  • Sawmill Revenue, sale of sundry stock.
  • Stationery.
  • Office/mill consumables e.g., tea, coffee, sugar, cleaning supplies.

Reception

  • Welcome visitors and inform Sawmill Staff accordingly
  • Answer incoming telephone calls promptly and politely.

General

  • Answer incoming telephone calls promptly and politely.
  • Conduit information required by Area Administrator for stock reporting/controls.
  • Office/mill consumables e.g., stationery, staff welfare.
  • Back-up for Micro Forestry (Logistics Planning).
  • B-BBEE support to obtain and update vendor certificates for Forestry & Milling
  • Responsible for info gathering for Vendor creation, modification and extensions.
  • Maintain an accurate and up-to-date filing system.
  • Ensure SOPs are up to date.
  • System testing as/when required.
  • Ad hoc tasks required to support the Admin and Finance teams.

Key Requirements;

  • Matric
  • Tertiary – Appropriate Administrative Qualification/ Diploma.
  • Valid Driver’s License
  • 3 Years General administrative experience

Skills & Knowledge

  • Technical competence with computer systems – Microsoft Office, Excel, SAP, Coupa, SharePoint, Word and PowerPoint
  • Well-developed oral and written communication skills.
  • Ability to analyse data.
  • Ability to demonstrate flexibility to deal effectively with change.
  • Drive and Delivery – showing commitment to deliver to agreed deadlines.
  • Decision Making – ability to prioritise and work under pressure
  • Confident – self-motivated with the ability to show initiative.
  • Ability to work independently with minimal supervision.
  • Ability to maintain a high level of accuracy
  • Personal – A team player is essential, accurate with an eye for detail and highly numerate.
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