Office Admin for Lucy Electric | Onsite Jhb
Internal Job Title: Administrator
Business: Lucy Electric South Africa Pty Ltd
Location: Honeydew, South Africa
Job Reference No: 3647
Job Purpose
- Uphold and oversee the office clerical duties that they are performed orderly to support the running of the office.
- Administer the reception area as well as any coordination required.
- Responsible for maintaining all relevant records.
- Organize and scheduling of meeting/events etc.
Job Context
Overall coordination and clerical responsibilities in support to the business.
Job Dimensions
- Performing and overseeing clerical duties.
- Ensuring the smooth running of the front office.
- Maintaining relevant records.
Key Accountabilities
These will include:
- • Full control of the front office/desk.
- • Answering and operating reception, call system.
- • Keep a safe and clean reception area by complying with procedures, rules and regulation as may be required.
- • Receiving and welcoming of visitors.
- • Receive visitors with a warm welcome and directing them appropriately.
- • Coordinate department/s directories as may be requested.
- • Organise and schedule meetings and events.
- • Ensuring that the boardroom is always well kept.
- • Arranging flights, accommodation, car hire and travelling documents for LESA employees with relevant travel agencies.
- • Arrangement and preparation of refreshments, not limited to visitors, training, departmental meetings.
- • Assist with relevant induction.
- • Assist with filing.
- • Facilitate the maintenance of the Office Premises for LESA.
- • Coordinate and reporting of any damages, defects and disturbances/abnormalities within the building.
- • Any other administrative duties as may be directed.
Qualifications, Experience & Skills
- • Administrative background
- • Relevant Certificate and or similar
- • Matric / Grade 12
- • Computer literacy in Ms Office, Excel Spreadsheet
- • Telephone etiquette
- • Professional pose
- Job Specific Skill
- • Good knowledge of administration
- • Good Organisational skill
- • Ability to work proactively and maintain relationships
- • Able to manage time effectively.
- Behavioural Competencies
- • Self-driven and strong willed
- • Good interpersonal skill and able to work with a team
- • A self-starter within minimal supervision
- • Maintain a working relationship and ability to work with all levels of people
About us:
Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with remote operation and monitoring. Linking energy generation to consumption, the business specialises in high performance medium and low-voltage switchgear for utility, industrial and commercial applications. Key products include Ring Main Units and package substations.