Logistics Administrative Assistant for Interslab | Onsite Jhb

A position for a Logistics Administrative Assistant has become available at a Wholesaler, based in Johannesburg, on the East Rand.

• The company is looking to fill this vacancy with a South African female, aged between 35 and 45.
• The position is based in Germiston. 
• The person must have her own transport.
• Work hours are from 08h00-17h00, Monday to Friday. 

To apply for this role, please send your CV and qualifications to email address tanya@interslab.co.za

Duties

• Daily capturing and monitoring of fuel usage and fuel levels.
• Analyzing captured fuel data and completing all the various fuel reports
• Managing border permits and harbor permits.
• Trace and track vehicles.   
• Monitoring driver whereabouts.
• Updating drivers on collections and deliveries.
• Ensuring clients and drivers stay updated during the day.
• Log all vehicle breakdowns – Trucks, trailers and tyres.
• Services bookings on all trucks and pool cars.
• Monitoring licenses and logbooks.
• Processing of all quotes received and getting approval.
• Assist the branches with their vehicle issues and concerns. 
• Updating the fleet list and handling all related tasks when vehicles change internal ownership.
• Invoicing all 3rd party loads and following up on payments from 3rd party clients.
• Log insurance claims – new claims and following up on existing claims.
• Issuing stationery and groceries for all departments and branches, including the ordering of invoice paper, delivery notebooks, credit notebooks etc.
• Issuing and control of PPE to all the departments and the branches.
• Monthly capturing of the department’s credit card statements.
• Manage printers for all branches.

Skills and qualifications

•  Grade 12 is mandatory.
•  A tertiary qualification in supply chain management or logistics is advantageous.
•  Computer literate on MS Office – Advanced Excel is non-negotiable.
•  Experience in the same or similar role is essential – it is a fast-paced environment.
•  Fluent in both English and Afrikaans. Proficiency in South African Vernacular is advantageous.
•  Numeric competency is essential and a working knowledge of basic accounting.

Person specification

•  Must be able to multitask and manage time effectively.
•  The ability to prioritise tasks is important.
•  Ability to work well within a team and communicate efficiently.
•  Very well organised and energetic.
•  Pays attention to detail.

Skills

• Grade 12 is mandatory.
•  A tertiary qualification in supply chain management or logistics is advantageous.
•  Computer literate on MS Office – Advanced Excel is non-negotiable.
•  Experience in the same or similar role is essential – it is a fast-paced environment.
•  Fluent in both English and Afrikaans. Proficiency in South African Vernacular is advantageous.
•  Numeric competency is essential and a working knowledge of basic accounting.