Factory Administration Officer for Tongaat | Onsite Dbn

MAIN PURPOSE OF JOB

The responsibilities of the post include, amongst others:

• Co-ordinates a broad range of administrative and interactive applications related to the provision of a personal assistance service to management.
• Inputting or updating, reconciling, calculating and maintaining of factory performance, efficiency and raw material receipts and usage information on spreadsheets.
• Preparation of summary and consolidated factory activity reports, rendering of support on procurement and safety administrative applications, controlling of PPE issue for staff, conducting of contractor inductions.
• Attending to specific checks on security related procedures and, monitoring of the pest control programme and cleaning services.                                
• Creating purchase requisitions on the system for various departments in terms of their requirements, facilitating the authorisation processes with management and converting requisitions to Purchase Orders on the system.
• Following up with delivery dates and, receiving and distributing goods/ items to the relevant departments or, liaising with Contractors on maintenance services required at the Plant e.g. landscaping, etc.
• Discussing the schedule of meetings or appointments with the Factory Manager and proceeding with allocating time/ dates and responding to meeting or appointment requests.

QUALIFICATIONS, EXPERIENCE AND PERSONAL QUALITIES/SKILLS

The ideal candidate would meet the following qualifications and requirements:

• Minimum Grade 12, Computer Literacy MS Office – including advanced Excel application knowledge.
• Post Matriculation one year Certification in Office Administration 
• 3 years office administration experience in an industrial manufacturing or operations environment.                                                  
• Demonstration of attention to detail and accuracy.
• Planning and organising capabilities and excellent communication skills.