Executive Personal Assistant for Senwes | Onsite Jhb

PURPOSE OF THE JOB:

To provide support to the Managing Director (MD) and other internal departments to maximise administration and communication effectiveness and operational efficiencies. Screen all visitors and determine what level of support they need while offering polite, professional customer service.

DUTIES AND RESPONSIBILITIES OF THE JOB:

• Acting as the point of contact among executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Managing executives’ calendars and set up meetings.
• Assist Managing Director with daily meeting arrangements & weekly and monthly schedules, filling and screening of calls.
• Co-ordinate Travel arrangements for MD.
• Coordinate and communicate all external customer queries upon request.
• Action all relevant ad hoc requests from MD and Exco.
• Make travel and accommodation arrangements for all Agrinet staff.
• Check correctness of Executive and sales team’s claims, travel & card expenses recons and coordinate with the finance department.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Organise and maintain the office filing system.
• Coordinate all internal and external functions.
• Coordinate supplier invoice & general ledge allocations with finance department on a weekly basis.
• Creating Purchase orders & GRV’s.
• Controlling & reporting on expenses against company budgets.
• Fulfil receptionist duties when reception employees are on lunch or leave.
• Compile the Exco Report and take minutes monthly.
• Compile board packs.
• Compile minutes for risk meeting.
• Fulfil receptionist and switchboard duties when Receptionist is on lunch breaks and leave.

Requirements

• National Senior Certificate and a Diploma in Office Management (Candidates with a PA diploma or certification will enjoy preference).
• At least 3-5 years relevant administrative experience and work experience as an Executive Assistant, Personal Assistant or similar role.
• We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
• Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
• Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page at www.groupcareers.co.za .
• Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.